Payroll Tax Accountant

Ascend

HR, a PEO based in Beckley, WV, is seeking an experienced Payroll Tax Accountant to join our team.

The Payroll Tax Accountant is responsible for managing multi-state payroll tax compliance, filings, reconciliations, and tax issue resolution for our client base across multiple jurisdictions. The ideal candidate has strong payroll tax knowledge, thrives in a fast-paced environment, and can work collaboratively with payroll operations, finance, client service, and external agencies.

• Acts with the highest level of honesty, trust, character and transparency while providing excellent service to clients, employees, and field partners.
• Improves client retention by building and maintaining a client relationship based on trust and dependability, quality service, and exceeding client expectations.

• Process, review, and reconcile federal, state, and local payroll tax filings for PEO clients.
• Ensure timely and accurate payment of payroll taxes and filing of quarterly and annual returns.
• Register withholding, state unemployment, and local municipality accounts as needed.
• File monthly, quarterly, and annual payroll tax returns and complete reconciliations.
• Prepare, file, and pay quarterly Business & Occupational Tax returns.
• Prepare, file, and pay monthly WV Sales tax returns.
• Prepare and file annual 1096 and 1099 returns.
• Respond to payroll tax notices in a timely manner.
• Manage payroll tax accounts for multiple EINs and jurisdictions.
• Research and resolve tax notices, discrepancies, agency inquiries, and payroll tax issues.
• Monitor payroll tax compliance requirements and stay current on changing regulations.
• Reconcile payroll tax liabilities, tax deposits, and general ledger accounts.
• Assist with onboarding new clients, including tax account setup and jurisdiction registration.
• Maintain accurate tax records, documentation, and audit support files.
• Partner with internal payroll teams to identify and correct tax setup or processing issues.
• Assist with system testing, tax updates, and process improvement initiatives.
• Support audits and provide requested payroll tax documentation.
• Support year-end processing including W-2s, amendments, and annual reconciliations.

• Competitive compensation packages
• Health, dental, and vision insurance and other supplemental options
• Paid time off and paid holidays
• Professional development
• Career growth opportunities within a growing HR organization
• Collaborative and supportive team environment
• Work alongside certified HR, payroll, and benefits professionals
• Exposure to multiple industries and business operations
• Modern HR technology and integrated systems
• Employee-focused, relationship-driven company culture
• Opportunity to make a direct impact on small and mid-sized businesses
• Stable and growing woman-owned company
• Work-life balance and flexible, team-oriented environment
• Ongoing training in HR, payroll, compliance, and benefits administration
• Opportunity to work with experienced leadership and industry experts