Hybrid Regional Accounts Payable Analyst - WVU Tech; Beckley

The Finance and Operations Department at West Virginia University is currently accepting applications for a Regional Accounts Payable Analyst. This position will perform various procurement and financial related duties servicing both WVU Regional campuses located in Keyser and Beckley. The individual will be responsible for procurement and payment services among other responsibilities such as budget management, spend forecasting, lease and contract management, management of P-card programs, cost allocation, and compliance and payroll backup.

This position also assists the WVU Keyser Campus Athletics operations directly related to all purchasing needs. The position reports to the Business Planning Officers on the Keyser campus and the Beckley campus.

• 37.5-hour work week
• 13 paid holidays
• 24 annual leave (vacation) days per year
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Procurement and Payment Services/Finance
  • Manage procurement related activities for the regional campuses in accordance with University guidelines, practices, policies and procedures.
  • Explain procurement methodology to campus personnel through training and instruction. Provide clarification, interpretation of procurement concepts.
  • Develop understanding of department procurement needs through consultation with campus personnel, evaluate needs to determine procurement options, designate appropriate course of procurement action
  • Monitor procurement requisition activity of campus Requestor(s) in the University system
  • Review procurement requisitions for fiscal/budgetary accuracy, approve if appropriate.
  • Communicate University procurement requirements and processes to prospective suppliers
  • Provide suppliers with the sales tax Certificate of Exemption to substantiate the exempt status of the University and its campuses for goods and services procured.
  • Facilitate and coordinate interaction between campus Requester(s) and University Buyer(s) to provide information for, clarification of, and resolution to issues which impact the procurement process
  • Manage payment activity for the regional campuses in accordance with University guidelines, practices, policies and procedures
  • Integrate work effort with University Payment Services unit to facilitate payment of invoices
  • Evaluate invoices to determine appropriate payment action, i.e. purchase order match, essential service direct pay and employee reimbursement in addition to others and advise employees on best course of action and assist when needed
  • Maintain amicable and professional relationships with suppliers regarding payments, respond to supplier inquiries
  • Prepare and submit service agreements for outside contractors or vendors
  • View invoice status within University system (pending, paid, etc). Create, edit and review requisition information within system and respond appropriately to ensure timely payment to suppliers
  • Follow-up on unpaid transactions, research open documents for errors, lost transactions, or late processing; process appropriate adjustments to ensure account balances; and track open orders
  • Provide regular policy and procedure updates to faculty/staff on accounts payable regulations as needed
  • Create and maintain office files and ensure filing system is current and accurate; ensure invoices, foundation, grants and accounting records are in compliance reviews and audits
  • Run monthly budget and expenditure reports to audit, review, analyze, and interpret fiscal activities for various departments and provide corrective action to departments when necessary
  • Prepare financial forecasts and trend analysis for campuses operating expenses
  • Ensure travel activities on campuses are in accordance with University policy
  • Administer and supervise the University P-Card program for the regional campuses in accordance with its unique guidelines, practices, policies and procedures
  • Serve as the University Departmental Card Coordinator (DCC) for the regional campuses EBO
  • Collaborate with the University P-card administration unit to establish program training access for prospective participants, process application and maintain program accounts
  • Review P-Card transactions of program participants for compliance, prepare notice of finding for participants designated as non-compliant.
  • Analyze and evaluate dollar volume activity to determine appropriate credit levels for…