Administrative Support Specialist, Senior

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee‑owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL with over 1200 employee‑owners. Our team provides superior research, development, and engineering services to the Federal Government and Department of Defense. As one of the nation's top 100 defense companies, the services we provide directly support the men and women who serve our country.

Our corporate mission sums up the pride our employee‑owners take in the work we do: "Lighting the Pathway of Freedom". And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB) at Hanscom AFB, MA. The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies.

AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include scheduling and set up of physical and virtual meetings and in support office staff and external participants
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing setup and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization's workflow
• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System
• Answer telephones, forward messages to appropriate Acquisition program teammates as required and provide Government initiated/approved responses to routine queries.

• U.S. Citizenship
• Bachelor's Degree and 10 years of directly related experience with 5 years of experience in a DoD setting OR 15 years of directly related experience.
• Must have maintain a Secret level security clearance.

M-F; 8AM to 5PM

Hanscom AFB, MA

0-10%

$60,000 - $75,000

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent,…