Building Administrative Assistant- Elementary Job Bedford area,Massachusetts USA,Administrative/Clerical

Position: Building Administrative Assistant- Elementary (300166) Job ID 1274

Job Description

Bedford Public Schools

Building Administrative Assistant – Elementary

School Year Position FY27

Qualifications

High School diploma
Experience in office setting preferred with willingness to learn advanced office based technologies
Successful completion of required background checks including, C.O.R.I., S.O.R.I, and SAFIS fingerprinting

Reports to

School Principal

Job Goal

To support the school office personnel and staff and to aid parents and children as needed.

Work Year

School Year

Work Day

7 hours per day in accordance with the BEA Administrative Assistant Contract.

Salary/Benefits

In accordance with the BEA Administrative Assistant Contract

Performance Responsibilities

Perform general clerical/ administrative assistant tasks independently and at the request of administrators, including preparation of correspondence, reports, and requisitions; scheduling meetings; answering phones; processing mail; greeting visitors; and data entry.

Aid visitors and parents that need assistance

Prepare student lists by school/class and keep updated

Track and distribute school enrollment on a monthly basis

Maintain students attendance database, keeping data current and within DOE guidelines

Track student dismissal changes for on‑site after school activities (including coordinating with the Recreation Dept.) and daily requests from parents.

Maintain copiers, call for service repairs when needed

Ensure front doors to buildings are locked during school hours and monitor front entrance. Screen and admit visitors as appropriate.

Assist Principal's Administrative Assistant as needed to maintain office efficiency

Assist with school registrar responsibilities

Monitor supplies for building and create orders in financial system

Manage school weekly newsletter

Collect and verify CORI forms

Assist with process for managing absent teachers, including coverage changes

Exercise discretion and maintain strict confidentiality when handling sensitive information

Schedule meetings as requested

Assist with translations as requested by administration and staff

Perform other job related duties as assigned

Essential Functions of the Job

Aid in keeping school office organized and productive
Ability to work in a multi-task environment
Maintain integrity of all database information
Maintain confidentiality at all times
Possess appropriate organizational skills
Be courteous and personable
Maintain awareness of emergency procedures
Demonstrate appropriate telephone etiquette

Specialty Areas

Willingness to work in a fast paced environment
Ability to keyboard
Experience using current spreadsheet and word processing software
Experience using database software and student management software

Physical and Environmental Demands

The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Normal office environment, not subject to extremes in temperature, noise, odors, etc.
Regular interruptions to assist staff members
Extended periods of time at terminal, on telephone or operating other office machines, required eye‑hand coordination and finger dexterity
Some travel by personal automobile

Position Control

300166

Bedford Public Schools are committed to hiring, mentoring, and retaining a diverse staff. We are relentless in our efforts to bolster equity, in both academic and work spaces, by fostering a culture of belonging and ensuring our diverse employees and students have equitable access to the resources and opportunities needed to thrive personally, professionally, and academically.

Approved 5.27.25

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