Building Administrative Assistant- Elementary

Invites Applications For The Position Of

Building Administrative Assistant - Elementary School Year Position FY27

Bedford Public Schools

• High School diploma
• Experience in office setting preferred with willingness to learn advanced office based technologies
• Successful completion of required background checks including, C.O.R.I., S.O.R.I, and SAFIS fingerprinting

Reports to:

School Principal

Job Goal:
To support the school office personnel and staff and to aid parents and children as needed.

Work Year:
School Year

Work Day: 7 hours per day in accordance with the BEA Administrative Assistant Contract.

Salary/Benefits:
In accordance with the BEA Administrative Assistant Contract

• Perform general clerical/ administrative assistant tasks independently and at the request of administrators, including preparation of correspondence, reports, and requisitions; scheduling meetings; answering phones; processing mail; greeting visitors; and data entry.
• Aid visitors and parents that need assistance
• Prepare student lists by school/class and keep updated
• Track and distribute school enrollment on a monthly basis
• Maintain students attendance database, keeping data current and within DOE guidelines
• Track student dismissal changes for on-site after school activities (including coordinating with the Recreation Dept.) and daily requests from parents.
• Maintain copiers, call for service repairs when needed
• Ensure front doors to buildings are locked during school hours and monitor front entrance. Screen and admit visitors as appropriate.
• Assist Principal's Administrative Assistant as needed to maintain office efficiency
• Assist with school registrar responsibilities
• Monitor supplies for building and create orders in financial system
• Manage school weekly newsletter
• Collect and verify CORI forms
• Assist with process for managing absent teachers, including coverage changes
• Exercise discretion and maintain strict confidentiality when handling sensitive information
• Schedule meetings as requested
• Assist with translations as requested by administration and staff
• Perform other job related duties as assigned

• Aid in keeping school office organized and productive
• Ability to work in a multi-task environment
• Maintain integrity of all database information
• Maintain confidentiality at all times
• Possess appropriate organizational skills
  
  Be courteous and personable
• Maintain awareness of emergency procedures
• Demonstrate appropriate telephone etiquette

• Willingness to work in a fast paced environment
• Ability to keyboard
• Experience using current spreadsheet and word processing software
• Experience using database software and student management software

• Normal office environment, not subject to extremes in temperature, noise, odors, etc.
• Regular interruptions to assist staff members
• Extended periods of time at terminal, on telephone or operating other office machines, required eye‑hand coordination and finger dexterity
• Some travel by personal automobile

Position Control: 300166

Bedford Public Schools are committed to hiring, mentoring, and retaining a diverse staff. We are relentless in our efforts to bolster equity, in both academic and work spaces, by fostering a culture of belonging and ensuring our diverse employees and students have equitable access to the resources and opportunities needed to thrive personally, professionally, and academically.

Approved 5.27.25