Junior Administrative Assistant

Overview

The selected candidate will provide Administrative Support (e.g., analysis, procedural competency, and process improvement strategies with increasing levels of responsibility). Must have ATAAPS, DTS, and other USAF business systems.

• Provides support to the administrative and finance team, ensuring proper functioning of the organization.
• Manage office files, documents, and database to ensure organization and accessibility.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Coordinate meetings, appointments, and team schedules, ensuring timely and efficient planning.
• Assist senior staff as required, provide administrative support and assistance.
• Provide information and background for the preparation of program events.
• Draft documents for the approval and signature of leadership. Disseminate program policy and specific initiative guidance for members of the organization.
• Coordinate, document, monitor, and support a variety of meetings and conferences, including scheduling and set up of physical and virtual meetings.
• Prepare background information and invite required meeting participants, ensuring documentation is filed in accordance with organizational policy.
• Document attendance, minutes, and/or action items with corresponding action officers as applicable.
• Maintain scheduling documents and requirements for video and online conferencing setup and execution.
• Provide travel planning and execution support.
• Perform other duties as assigned.

• Must be a U.S. Citizen
• Active Secret Clearance required
• Bachelor's Degree
• 0-3 years of experience providing administrative and clerical support
• Knowledge of Microsoft Office products, including Outlook and Teams
• Proficiency in video conferencing technology, including Video Tele Conference, Webex and Zoom
• Able to understand day-to-day operational needs of customers and propose solutions that meet user needs

The expected annual salary range: $50k - $65k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications including education/training and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.