Executive Assistant with Security Clearance

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges-and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do.

The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day-working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities for career growth, and a culture of innovation that embraces adaptability, collaboration, technical excellence, and people in partnership.

If this sounds like the choice you want to make, then choose MITRE - and make a difference with us. MITRE's Center for Engineering and Analysis, within MITRE Technology & Engineering, is seeking an experienced Executive Assistant to support a Vice President. This role is responsible for the efficient and proactive management of operational and administrative activities for the office while maintaining the highest professional standards.

The Executive Assistant will regularly partner on senior leader calendar management, event coordination, leadership priorities, and other activities that support organizational objectives and broader company goals. The ideal candidate has provided executive-level administrative support to senior leaders in a large, complex organization within the last two years. The Center for Engineering and Analysis plays a key role in helping MITRE adapt to a rapidly evolving technology landscape.

As organizations look for faster paths from problem definition to experimentation, integration, and practical outcomes, the center is advancing the next generation of systems engineering by bringing together engineering, modeling, analysis, simulation, and experimentation. The center also helps MITRE apply artificial intelligence and commercial technologies in ways that increase speed and impact while maintaining the rigor and technical excellence the organization is known for.

Working closely with leadership across the company, the Vice President and team bring these capabilities to the earliest stages of strategy and solution development. This position is onsite full-time in Bedford, MA. Candidate must be local to the area.

Roles & Responsibilities :
In this dynamic, fast-moving role, your key responsibilities will include:
* Managing the VP's daily schedule, anticipating goals and requirements, and the ability to prioritize and swiftly execute a high volume of internal/external requests, scheduling, meeting coordination, and office collaboration.
* Engaging with the VP and responding quickly and efficiently to rapidly changing requests and anticipating needs of the office in alignment with the VP's identified priorities and corporate goals.
* Preparing and processing expense reports promptly on behalf of the VP and office.
* Working independently exercising awareness of important assignments prioritizing adhoc requests from team members.

* Engaging with Board Members, external partners, and senior executives from government, commercial industry, and academia, coordinating all aspects of sponsored events and internal/external office visits.
* Event planning, coordinating, and supporting meetings, presentations, and employee engagement events hosted by the office.
* Maintaining security of highly sensitive and confidential information.

* Contributing to a collaborative atmosphere among the Executive Admin team at the McLean and Bedford campuses, serving as a valuable and dependable colleague where roles may temporarily be covered for each other in case of vacation, illness, etc.
* Coordinating with Executive Admin team to support Executive Leadership Staff meetings, Officer Meetings, and ad hoc meetings which includes the shared responsibilities of securing VTC rooms; coordinating agendas; gathering, delivering, and posting read-ahead materials, taking notes, and identifying post-meeting action items.
* Manage and execute Workday actions on behalf of the VP, including approvals, workflow follow-ups, and system updates to ensure timely and accurate processing

Basic Qualifications:

* Typically requires a Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.

* Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

* Expert-level proficiency in Microsoft Outlook, including complex calendar management, meeting coordination, and inbox management.

* Demonstrated…