Travel and Fleet Administrator
Listed on 2026-09-25
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Overview
Position Summary The Travel & Fleet Administrator manages company travel operations and vendor relationships while supporting corporate expense reconciliation. The ideal candidate has a strong background in corporate travel management, solid analytical skills utilizing Microsoft Excel, and a high level of customer service focused on both internal employees and external vendors. Previous experience with American Express (AMEX) and Concur (or similar corporate travel/expense systems) is highly preferred.
Experience with fleet administration is optional but considered a plus, as long as the candidate has an interest in learning these responsibilities.
Key Accountabilities Travel & Expense Management (Primary Focus)
- Communicate and enforce corporate travel policies with the company travel agent to ensure full alignment.
- Process expense reports and carefully reconcile credit card payments utilizing Concur and AMEX platforms.
- Analyze travel data and expenses using Microsoft Excel to identify cost-saving opportunities and trends.
Customer Service & Administration
- Provide high-level customer service and support to internal employees navigating travel arrangements or expense reporting, as well as external vendors.
- Troubleshoot travel-related issues or expense discrepancies with an analytical, problem-solving mindset.
Fleet Administration (Optional / Secondary Focus)
- Support maintaining fleet records and administer fleet program details including financing, billing, maintenance, repairs, accidents, and insurance.
- Obtain vehicles for newly eligible employees and coordinate replacements as needed.
- Recommend vehicles for the company selection list and compute personal usage of company cars for tax reporting.
- Stay informed of auto industry and fleet management trends to make recommendations for policy updates.
Budget Managed (if applicable) N/A
Internal Networking/Key Relationships
- To be determined based on department needs
Skills & Capabilities:
- Oral and written communication skills
Min Knowledge & Experience Required for the Position:
- BA/BS or equivalent and 5 years of experience related to fleet and travel administration required
- Several years of experience in a financial or purchasing capacity preferred
International Mobility
Required:
no
Travel Requirements:
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