Business Operations Manager​/Financial Analyst; Confidential Position

Overview

Provides support to the Director of Finance in budget development, monitoring, and analysis. Works independently to perform highly responsible duties of a complex nature requiring independent judgment in performing sophisticated analysis and ensuring that operations conform to applicable laws, rules, regulations and policies. Acts as business operations manager in the absence of the Director of Finance to ensure consistent day‑to‑day operations.

• Assist coordinate business office operations.
• Assist the Director of Finance in the development, production and execution of annual school operating and capital budgets.
• Assist the Director of Finance in procurements, contract administration and professional services agreements ensuring compliance with 30B public procurement laws. Maintain electronic competitive procurement records.
• Manage procurement of equipment leases.
• Provide assistance to Principals and Program Administrators/Directors in tracking monthly and yearly expenditures.
• Provide training for Program Administrators and support staff in Munis Enterprise ERP accounting software.
• Manage closing of fiscal year and new fiscal year opening encumbrance processes.
• Establish all operating, grant, capital and revenue accounts in the financial management system.
• Manage state and federal grant process including assisting other staff with grant budget preparation, executing periodic fund draw‑down as necessary, monitoring spending, initiating grant amendments and producing financial reports for grantor agencies.
• Develop and update monthly reports for all operating budget, federal, state and private grants and other expenditure accounts that are consistent with state and federal reporting requirements, including student activity account management and compliance.
• Perform monthly review and reconciliation of all grant and local revenue receipts in the financial accounting system with the Town Finance Department.
• Prepare and coordinate annual Department of Education End‑of‑Year report submission.
• Maintain all authorized revolving accounts from federal, state and local sources.
• Coordinate with Town Hall and oversee all deposits from special revenue accounts and revolving accounts, cash management and recordkeeping, including student activity account management and compliance. Oversee electronic payment system and support school‑based users of the system.
• Maintain all gift accounts, requesting School Committee acceptance in writing.
• Manage requisition intake and purchase order process, contact staff and vendors regarding discrepancies in purchasing including but not limited to pricing, quantities, shipping location and invoicing.
• Assist with annual audit processes with outside independent audit firms.
• Work with the Director of Finance to help represent the schools with Town Finance staff.

• Work independently in a fast paced, multi‑task environment.
• Exercise sound judgment in handling confidential and sensitive information.
• Demonstrative strong interpersonal skills and ability to work with diverse populations.
• Work with large data sets accurately and expediently;
  Advanced proficiency in Microsoft Excel formulas and pivot tables.
• Prepare data exports from Tyler Munis Enterprise ERP for data analysis;
  Facility with Munis Financial Modules, query/inquiry and reporting.
• Possess clear and concise written and oral communication skills as required.
• Maintain awareness of emergency procedures.

• Evidence thorough knowledge of financial and school business functions and compliance.
• Type using a computer keyboard and adding machine for extended periods of time.
• Attend off‑site meetings, as requested.
• Advanced use of Tyler Munis Enterprise ERP accounting software for budget management.
• Demonstrate ability to initiate and carry out special projects.
• Demonstrate a proven ability to train others in financial operations.

Normal office environment, not subject to extremes in temperature, noise, odors, etc. Regular interruptions to assist other staff members. Extended periods at terminal, on telephone or operating other office…