Records & Information Management Specialist

The incumbent serves as a Records and Information Management Specialist - Facility Records Officer and will ensure that institutional federal records of vital, historical, fiscal, and legal value are identified and preserved in accordance with federal laws, regulation, directives, and policies.

Duties include, but may not be limited to the following:

* Senior technical advisor responsible for formulating policy, performing strategic analysis, and planning, conducting program outreach, coordinating, and conducting training, developing metrics, and ensuring federally mandated information governance and accountability measures are in place.

* Ensuring compliance with record keeping requirements for VHA records.

* Independently develops and utilizes records management metrics, dashboards, audits, surveys, and other reports to identify potential issues related to the health care system records management program.

* Responsible for the maintenance of the master records inventory and file plan for the Health Care System.

* Conducts a program of regular internal records management reviews and audits records maintained by service lines to assist offices within the organization in maintaining appropriate records management procedures.

* Formulates and implements professional organizer techniques and strategies to streamline file system organizations across a wide range of storage environments.

* Provides ongoing general and/or program specific training to staff related to records management, ensuring all records liaisons are trained on the creation, maintenance, use, storage, and disposition of the records created within their area of responsibility.

* Educates end-users on how to utilize inventory file plan organizations using variety of inventory and file plan systems and meta data repositories.

* Collaborates with Office of General Counsel upon receipt of a litigation hold, and advises personnel in litigation hold procedures, ensuring litigation related records are safeguarded and available.

* Advises health care system personnel on the maintenance and/or disposition of documents not included in an approved Systems of Records and acts as a point of contact for management of unscheduled records.

* Performs other duties as assigned.

Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday-Friday, 7:00am-3:30pm

Compressed/Flexible:
Not Available

Telework:
Ad-Hoc

Virtual:
This is not a virtual position.

Position Description/PD#:
Records & Information Management Specialist/PD99904S and PD99555S

Functional Statement #: PD99904S and PD99555S

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized

PCS Appraised Value Offer (AVO):
Not Authorized