Procurement Specialist; Biotechnology

Job Title:

Procurement Specialist (Biotechnology)

1 year contract with potential to convert to a full-time permanent position

On-site in Bedford MA 01730

The Procurement Specialist will be responsible for managing the end-to-end procurement lifecycle ensuring timely sourcing, purchasing, and vendor and contract management of goods and services that support research, development, and operational activities. This role ensures cost-effective purchasing while maintaining compliance with internal policies, quality standards, and regulatory requirements.

• Process purchase requisitions and issue purchase orders for laboratory supplies, equipment, consumables, and services, including administrative supplies and services
• Source and evaluate vendors for scientific, technical, and operational needs
• Obtain and compare quotes to ensure best value, quality, and delivery timelines
• Track order status, deliveries, and resolve discrepancies or issues
• Invoice Submission and Validation Support by reviewing and reconciling invoices

• Manage and maintain relationships with approved vendors and suppliers
• Maintain accurate supplier records, certifications, and related documentation
• Lead supplier qualification, onboarding, and periodic re-evaluation in compliance with quality and regulatory standards
• Monitor supplier performance and elevate risks as needed
• Maintain accurate and complete contract records and related documentation
• Monitor contract expiration dates and proactively manage renewal timelines
• Ensure supplier compliance with contractual terms, pricing agreements, service-level agreements, company policies, and all agreed obligations, deliverables, milestones, and commercial commitments.

• Ensure purchasing activities comply with company SOPs, requirements (as applicable), and financial controls
• Maintain accurate procurement records, supplier performance, contract list, documentation, and audit-ready files
• Support internal and external audits related to procurement activities

• Analyze supplier quotations, pricing trends, and total cost of ownership
• Identify and execute cost-saving, cost-avoidance, and cost and service improvement opportunities
• Track procurement savings, provide procurement reports and prepare periodic spend reports
• Purchasing forecasts

• Partner with R&D, Finance, and Operations teams to forecast needs and align purchasing priorities
• Assist with inventory management and demand planning for critical materials
• Develop and maintain BPM and SAP Ariba system user manuals, standard operating procedures, and training materials; conduct periodic refresher training and system onboarding for new employees
• Identify system and process improvement opportunities and coordinate system enhancements to improve efficiency, accuracy, and user experience to optimize workflows and system functionality

• Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
• 2-5 years of procurement or purchasing experience, preferably in biotech, pharma, life sciences, or regulated industries
• Familiarity with laboratory supplies, scientific equipment, or research services
• Strong organizational, communication, and negotiation skills
• Prior experience/knowledge on ARIBA and SAP S4/HANA platform, Microsoft Office Suite

• Knowledge of supplier qualification and quality documentation
• Experience working in early-stage or fast-growing biotech companies
• Proficiency in Excel pivot tables, V-Lookup, etc.

At Pharma Essentia Innovation Research Center (PIRC), we are committed to fostering a diverse,…