Fleet Specialist

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Bedford, MA, US

Salary Range: $35.00 To $45.00 Hourly

Position Overview:

Under the direction of the Director of Clinical Logistics, the Fleet Specialist is responsible for the day-to-day management, maintenance coordination, readiness, and lifecycle support of Boston Med Flight’s ground vehicle fleet, including ambulances, support vehicles, and other assigned fleet assets.

The Fleet Specialist ensures that vehicles are safe, reliable, compliant, appropriately maintained, and available to support Boston Med Flight’s critical care transport mission. The position serves as the organization’s primary technical resource for ground fleet maintenance and works collaboratively with Clinical Logistics, Ground Operations, Safety, Facilities, Finance, Purchasing, and outside vendors.

The Fleet Specialist coordinates preventive and corrective maintenance, vehicle inspections and repairs, fleet records, vendor services, parts and equipment inventories, vehicle acquisition and replacement activities, and fleet performance monitoring. The position utilizes fleet management systems, telematics, maintenance data, and operational feedback to identify trends, reduce vehicle downtime, control costs, and improve fleet reliability.

This is a hands‑on position requiring independent judgment, technical problem‑solving, field response, and occasional work outside normal business hours.

A. Fleet Readiness and Maintenance

• Maintains operational readiness of Boston Med Flight ground ambulances, support vehicles, and other assigned fleet assets.
• Develops, coordinates, and monitors preventive maintenance schedules based on manufacturer recommendations, regulatory requirements, mileage, engine hours, vehicle utilization, and organizational experience.
• Coordinates routine and non‑routine vehicle maintenance and repairs with internal stakeholders and outside service providers while minimizing operational downtime.
• Evaluates reported vehicle discrepancies and determines appropriate corrective action, including repair priority, vendor referral, removal from service, or return to service.
• Performs or coordinates vehicle inspections and minor maintenance, troubleshooting, adjustments, and repairs within the individual’s training, qualifications, and available resources.
• Coordinates response to urgent vehicle maintenance needs and breakdowns, including after‑hours support when required.
• Works closely with Ground Operations and Clinical Logistics to ensure an appropriate number and distribution of vehicles are available to support scheduled and unscheduled operations.
• Reviews completed repairs and maintenance activities to verify that identified deficiencies have been appropriately addressed before vehicles are returned to service.

B. Fleet Management Systems, Records, and Data

• Maintains accurate and complete electronic maintenance records for each vehicle, including preventive maintenance, inspections, repairs, recalls, parts, tires, fuel, outside services, and associated costs.
• Routinely audits fleet maintenance records for accuracy, completeness, and regulatory compliance.
• Maintains and utilizes the organization’s Fleet Management Information System and other applicable fleet technology.
• Utilizes telematics, GPS, mileage, engine‑hour, fuel, maintenance, and other available fleet data to monitor vehicle utilization and performance.
• Analyzes fleet data to identify maintenance trends, recurring mechanical issues, excessive idle time, abnormal operating costs, and opportunities to improve reliability and efficiency.
• Develops periodic fleet reports and provides performance,…