Executive Assistant

Professional Bedford, NH, US

2 days ago Requisition

Salary: $80,000.00 Annually

Executive Administrative Assistant to the Managing Partners

Company: CS Contract Solutions, LLC
Department: Executive Office
Reports To: Managing Partners
Employment Type: Full-Time
Travel: Up to 25%

CS Contract Solutions is seeking a highly experienced, organized, and technology-forward Executive Administrative Assistant to the Managing Partners to provide direct administrative and operational support to company ownership. This is a high-trust position supporting the Managing Partners in the execution of their responsibilities across CS Contract Solutions and its business activities. The ideal candidate is an experienced executive administrator who is highly organized, exceptionally responsive, comfortable operating in a fast-moving environment, and capable of anticipating needs before they become requests.

The Executive Administrative Assistant will manage complex calendars, travel, communications, meetings, documents, follow-ups, and executive priorities while helping create structure around the Managing Partners’ day-to-day activities. The successful candidate must also be AI-savvy and technologically capable, with the ability to use modern AI and productivity tools to improve efficiency, organization, communication, research, meeting preparation, and administrative workflows. This position requires the highest levels of confidentiality, discretion, judgment, professionalism, and trust.

Travel of up to 25% will be required.

Provide direct administrative support to the Managing Partners, including:

• Managing daily executive priorities
• Coordinating calendars and schedules
• Protecting executive time and maintaining calendar discipline
• Scheduling internal and external meetings
• Coordinating meetings involving executives, clients, partners, advisors, attorneys, and other stakeholders
• Preparing executives for meetings and engagements
• Managing follow-up items and commitments
• Anticipating administrative and logistical needs
• Helping maintain organization across multiple concurrent priorities

The Executive Administrative Assistant should develop a strong understanding of the Managing Partners’ priorities, responsibilities, relationships, and working styles.

Own and coordinate complex executive calendars.

Responsibilities include:

• Scheduling and rescheduling meetings
• Identifying and resolving calendar conflicts
• Prioritizing meetings based on executive and company priorities
• Coordinating across multiple time zones
• Building appropriate travel and preparation time into schedules
• Ensuring executives have necessary information before meetings
• Maintaining visibility into upcoming commitments, deadlines, and events

The objective is not simply to manage a calendar, but to help the Managing Partners use their time effectively
.

Coordinate domestic and occasional international travel for the Managing Partners.

Responsibilities may include:

• Flights
• Hotels
• Ground transportation
• Meeting locations
• Restaurant reservations
• Travel itineraries
• Schedule coordination
• Last‑minute travel changes
• Conference and event logistics

The Executive Administrative Assistant may travel with the Managing Partners when business needs require.

Up to 25% travel is expected for this position.

Support executive meetings from preparation through execution and follow-up.

Responsibilities include:

• Preparing agendas
• Organizing supporting documents
• Gathering relevant information before meetings
• Taking or coordinating meeting notes when appropriate
• Identifying decisions and action items
• Tracking commitments and deadlines
• Following up with responsible parties
• Maintaining organized records of important discussions and decisions

The Executive Administrative Assistant should help ensure that important conversations turn into completed actions
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Assist the Managing Partners with executive communications and correspondence.

Responsibilities may include:

• Organizing and prioritizing communications
• Drafting routine correspondence
• Preparing internal…