Executive Assistant

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Professional Bedford, NH, US

4 days ago Requisition

Salary: $80,000.00 Annually

Executive Administrative Assistant to the Managing Partners
Company: CS Contract Solutions, LLC
Department: Executive Office
Reports To: Managing Partners
Employment Type: Full-Time
Travel: Up to 25%
Position Summary
CS Contract Solutions is seeking a highly experienced, organized, and technology-forward
Executive Administrative Assistant to the Managing Partners to provide direct administrative and operational support to company ownership.
This is a high-trust position supporting the Managing Partners in the execution of their responsibilities across CS Contract Solutions and its business activities. The ideal candidate is an experienced executive administrator who is highly organized, exceptionally responsive, comfortable operating in a fast-moving environment, and capable of anticipating needs before they become requests.
The Executive Administrative Assistant will manage complex calendars, travel, communications, meetings, documents, follow-ups, and executive priorities while helping create structure around the Managing Partners’ day-to-day activities.
The successful candidate must also be
AI-savvy and technologically capable
, with the ability to use modern AI and productivity tools to improve efficiency, organization, communication, research, meeting preparation, and administrative workflows.
This position requires the highest levels of
confidentiality, discretion, judgment, professionalism, and trust.
Travel of
up to 25% will be required.
Core Responsibilities
1. Executive & Ownership Support
Provide direct administrative support to the Managing Partners, including:
Managing daily executive priorities
Coordinating calendars and schedules
Protecting executive time and maintaining calendar discipline
Scheduling internal and external meetings
Coordinating meetings involving executives, clients, partners, advisors, attorneys, and other stakeholders
Preparing executives for meetings and engagements
Managing follow-up items and commitments
Anticipating administrative and logistical needs
Helping maintain organization across multiple concurrent priorities
The Executive Administrative Assistant should develop a strong understanding of the Managing Partners’ priorities, responsibilities, relationships, and working styles.
2. Calendar & Time Management
Own and coordinate complex executive calendars.

Responsibilities include:

Scheduling and rescheduling meetings
Identifying and resolving calendar conflicts
Prioritizing meetings based on executive and company priorities
Coordinating across multiple time zones
Building appropriate travel and preparation time into schedules
Ensuring executives have necessary information before meetings
Maintaining visibility into upcoming commitments, deadlines, and events
The objective is not simply to manage a calendar, but to help the Managing Partners
use their time effectively.
3. Travel Management
Coordinate domestic and occasional international travel for the Managing Partners.
Responsibilities may include:
Flights
Hotels
Ground transportation
Meeting locations
Restaurant reservations
Travel itineraries
Schedule coordination
Last-minute travel changes
Conference and event logistics
The Executive Administrative Assistant may travel with the Managing Partners when business needs require.
Up to 25% travel is expected for this position.
4. Meeting Preparation & Follow-Through
Support executive meetings from preparation through execution and follow-up.

Responsibilities include:

Preparing agendas
Organizing supporting documents
Gathering relevant information before meetings
Taking or coordinating meeting notes when appropriate
Identifying decisions and action items
Tracking commitments and deadlines
Following up with responsible parties
Maintaining organized records of important discussions and decisions
The Executive Administrative Assistant should help ensure that
important conversations turn into completed actions.
5. Communication Management
Assist the Managing Partners with…