New Patient Coordinator-Bedford, Tx

Overview

The US Oncology Network is looking for a New Patient Coordinator to join our team at Texas Oncology
. This full‑time position will support the Revenue Cycle Department at our 1609 Hospital Parkway clinic in Bedford, Texas. The typical work week is Monday through Friday, 8:00 a.m. – 5:00 p.m.

As part of The US Oncology Network
, Texas Oncology delivers high‑quality evidence‑based care close to home. Texas Oncology is the largest community oncology provider in the country, with approximately 530 providers across more than 280 sites in Texas. Our mission is to make the best available cancer care accessible to all communities, allowing patients to fight cancer at home with the support of family and friends nearby.

We use leading‑edge technology and research to help patients achieve more breakthroughs and victories in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer each year.

The US Oncology Network is one of the nation’s largest networks of community‑based oncology physicians dedicated to advancing cancer care in America. It is supported by McKesson Corporation
, focused on empowering a vibrant and sustainable community patient care delivery system to advance science, technology, and quality of care.

Under direct supervision, the coordinator manages new patient activities, including account and insurance registration and scheduling of new patients for exams and procedures. The role maintains patient records, prepares forms, verifies information, and resolves routine and non‑routine problems. The coordinator follows standard procedures and pre‑established guidelines to complete tasks and supports the US Oncology Compliance Program, including the Code of Ethics, Business Standards, and Shared Values.

• Effectively oversee and manage the continuum of the new patient referral process within department standards.
• Provide strong customer service to patients and internal and external stakeholders as the clinic’s first point of contact.
• Independently assess patient needs to prioritize and triage referrals.
• Answer phone calls, take messages, and respond to routine patient, physician, and client inquiries.
• Proactively follow up on missing medical records and test results from referring providers.
• Obtain patient demographic, insurance, referral, and other pre‑visit required information.
• Verify and register patient accounts in the practice management system.
• Facilitate insurance benefit and eligibility investigations.
• Provide patients with appointment details such as time, location, directions, and instructions.
• Distribute appropriate medical forms to patients for completion prior to initial visit.
• Maintain and update physician schedules, ensuring patients are scheduled appropriately.
• Work in conjunction with the clinical team to accommodate scheduling requests.
• Accurately document and update patient records in designated systems to ensure all parties have accurate information.
• Provide support and information to providers to problem‑solve and manage complex administrative issues.
• Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
• Perform other duties as requested or assigned.

• High School diploma or equivalent required.
• Two (2) years of revenue cycle and/or patient access experience in healthcare preferred, with progressive responsibility or an equivalent combination of education and work experience.
• Knowledge of multiple PMS and EHR platforms preferred.
• Experience with Microsoft Office products (Outlook, Word, Teams, and Excel) required.
• Proficiency with medical terminology and insurance benefits and eligibility verification.
• Must successfully complete required onboarding courses and on‑demand training within 45 days of occupying the position.

• Technical and Functional
  
  Experience:
  
  Possess up‑to‑date knowledge of the profession and industry; access and use other expert resources when appropriate.
• Adaptability:
  Handle day‑to‑day work challenges confidently; adjust to multiple demands, shifting priorities, ambiguity, and rapid change; show resilience in the face of…