Purchasing Manager

GENERAL PURPOSE

Plans, directs, manages, and oversees the activities and operations of the City’s centralized purchasing and contract administration functions. Ensures procurement activities comply with federal, state, and local laws, including Texas Local Government Code, while promoting transparency, competition, fiscal responsibility, and operational efficiency. This position develops procurement policies, manages formal solicitations (RFPs and RFQs), and oversees contract lifecycle administration.

Works under the direct supervision of the Director of Finance.

None.

• Direct all procurement activities, including competitive solicitations (IFB, RFP, RFQ,) and approve solicitations, evaluations, and award recommendations
• Oversee full contract lifecycle, including drafting, execution, renewals, amendments, and vendor performance monitoring
• Maintain centralized procurement and contract systems to ensure accurate tracking, documentation, and accountability
• Ensure compliance with Texas Local Government Code, federal requirements, and City policies, maintaining strong internal controls and audit readiness
• Develop and update procurement policies and procedures, promoting ethical standards and risk mitigation
• Coordinate with Finance to ensure funding availability, proper coding, encumbrance tracking, and alignment with budget requirements
• Analyze existing procurement processes to reduce costs, eliminate waste, and increase operational efficiency
• Manage vendor relationships, promote competition, and resolve disputes or performance issues
• Drive strategic initiatives, including process improvements, automation, cost savings, cooperative purchasing, and long-term procurement planning

• Other related duties as assigned.
• Supports other departments as assigned.
• Attends seminars and workshops related to duties and responsibilities.
• Attends professional development workshops and conferences. Travels to various destinations in and out of the City and may require overnight stay.

Education and Experience:

• Bachelor’s degree from an accredited college or university with a degree in business, finance, public administrative or other related field,
• Five (5) years of experience in a related field, or
• A combination of education and experience.

Necessary

Knowledge, Skills and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in alternative delivery methods for the procurement of construction and construction-related professional services.
• Skill in informal and all formal source selection processes including price competition.
• Skill in contract negotiation and formation, contract management, and contract administration processes.
• Skill in contract category management.
• Skill in computer applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to provide relationship management to assigned customer departments.
• Ability to…