Administrative Assistant

JOB TITLE: Administrative Assistant

REPORTS TO: Building Principal

SUPERVISES: Non-Applicable

EMPLOYMENT AND FLSA STATUS: Classified/Non-Exempt/Hourly

JOB EXPECTATIONS

Welcome, screen, and direct visitors to appropriate areas; adhere to building protocols and board policy as it relates to student and visitor access; to receive and route telephone calls to appropriate individuals; to provide information to callers; and to provide clerical support to principal and staff as assigned. Employees in this classification receive direct to general supervision from the building principal within a framework of well-defined policies and procedures.

This job classification is responsible for the security of the students as one of the initial point persons in the building for visitors and for the timely and accurate transferal of calls and messages to appropriate personnel. Requires effective communication skills.

PERFORMANCE RESPONSIBILITIES:

• Serve as the personal secretary to the building principal.
• Assist the building principal in maintaining a safe and secure learning environment for students, parents, staff and visitors.
• Answer the phone and route calls.
• Collect and maintain student registration information.
• Create and maintain student files.
• Assist with substitute teacher assignments and communication.
• Review and screen incoming communications and requests to the principal.
• Assist the office staff to keep a calendar of school events.
• Assist the building principal in building level celebrations, events and programs.
• Support building and corporation decisions, policies and procedures.
• Perform duties related to student attendance.
• Perform duties related to student of the month.
• Maintain confidentiality regarding student, parent, family and staff information.
• Performs other duties and assumes other responsibilities as assigned by the building principal.

QUALIFICATIONS:

• High School diploma or equivalent
• One year of general clerical experience, preferably including some experience in the database operation and data mining
• Understand and follow both oral and written directions
• Communicate effectively in both oral and written forms