Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments across a multifamily property management portfolio. This role ensures proper general ledger coding, compliance with internal controls, and adherence to company policies while utilizing One Site and Yardi property management systems. Working closely with on-site teams and corporate accounting, the Accounts Payable Specialist supports financial accuracy, vendor relationships, and efficient month-end close processes.

• Property Management Accounts Payable
  Process vendor invoices for multiple multifamily communities, ensuring proper coding, approvals, and allocation in accordance with company policies and property budgets.
• Property Management Accounts Payable
  Verify invoice accuracy, supporting documentation, and appropriate authorization prior to payment.
• Property Management Accounts Payable
  Ensure timely payment of vendors, utilities, service providers, and contractual obligations to maintain strong vendor relationships and operational continuity.
• Property Management Accounts Payable
  Manage recurring payables, including service contracts, utilities, and scheduled maintenance expenses.

• System & Financial Administration
  Accurately enter and process invoices within One Site and Yardi, ensuring correct general ledger coding and property assignment.
• System & Financial Administration
  Reconcile vendor statements and resolve discrepancies in a timely manner.
• System & Financial Administration
  Assist with month-end closing processes, including accruals and accounts payable reporting.
• System & Financial Administration
  Maintain organized digital and physical records in compliance with internal controls and audit requirements.

• Compliance & Controls
  Ensure all accounts payable processes comply with company standards, internal controls, and applicable financial policies.
• Compliance & Controls
  Support audit preparation and documentation requests as needed.
• Compliance & Controls
  Monitor and enforce proper segregation of duties and approval workflows.

• Cross-Functional Collaboration
  Work closely with on-site property managers, maintenance teams, and corporate accounting personnel to ensure accurate expense tracking and timely invoice approvals.
• Cross-Functional Collaboration
  Respond promptly to vendor and internal inquiries regarding payment status or account discrepancies.

• Minimum of 2–3 years of accounts payable experience within property management or real estate operations.
• Demonstrated proficiency in One Site and Yardi (required).
• Strong understanding of general ledger coding, accruals, and basic accounting principles.
• Experience processing high-volume invoices across multiple entities or properties.
• Excellent attention to detail and strong organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.

• Competitive Compensation A market-aligned compensation program designed to recognize performance, experience, and contributions to the organization.
• Comprehensive Health & Wellness Benefits Access to robust medical, dental, and vision coverage, designed to provide high-quality care and access to leading healthcare providers at an affordable cost.
• Paid Time Off Generous paid leave programs that support work-life balance, including vacation, holidays, and other eligible leave benefits.
• Retirement Planning A 401(k) retirement savings program to assist employees in planning and preparing for long-term financial security.
• Tuition Reimbursement & Professional Development Tuition reimbursement opportunities and additional programs that support continued education, career advancement, and professional growth.
• An Inclusive Workplace Culture A workplace where you belong. We proudly foster an inclusive environment supported by a diverse range of Employee Resource Groups (ERGs), creating opportunities for employees to connect, collaborate, and engage through shared experiences, backgrounds, and cultures.