Administrative Assistant- Corporate Office

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Bel Air, MD, US

3 days ago Requisition

Salary Range: $16.00 To $20.00 Hourly

Position Title:

Administrative Assistant – Corporate Office

Employment Type:

Full-Time
Department:
Corporate Office / Administration

Reports To:

Chief Operating Officer

Location:

Bel Air, Maryland

On-site. Regular, in-person attendance at the employee’s assigned community, office, or other designated Company location is an essential function of this position. This position is not eligible for a remote or hybrid work arrangement, except where otherwise required by applicable law or approved by the Company as a reasonable accommodation.

The Administrative Assistant – Corporate Office provides administrative and operational support to executive leadership and departments throughout River View Companies. This position serves as a central resource for coordinating schedules, communications, documents, meetings, vendors, office operations, and other administrative needs that help the corporate office operate efficiently.

The Administrative Assistant regularly interacts with leadership, corporate employees, property teams, vendors, business partners, and other stakeholders and must demonstrate professionalism, responsiveness, discretion, organization, and strong communication skills.

This position supports multiple departments and Company initiatives but does not independently make decisions on behalf of Accounting, Human Resources, Operations, or other departments unless specifically authorized.

• Provide day-to-day administrative support to executive leadership and corporate team members.
• Manage calendars, appointments, meetings, and scheduling as assigned.
• Coordinate internal and external meetings and prepare agendas, materials, reports, presentations, and correspondence.
• Take meeting notes and track action items when requested.
• Assist leadership with follow-up on deadlines, assignments, and outstanding items.
• Draft, format, and proofread professional correspondence and business documents.
• Maintain organized electronic and physical files.
• Assist with special projects, research, reports, spreadsheets, and corporate initiatives.
• Handle confidential and sensitive information with discretion.

• Support the efficient day-to-day operation of the corporate office.
• Answer and direct incoming calls and general inquiries professionally.
• Greet visitors, vendors, employees, and business partners.
• Receive, sort, and distribute mail, packages, and deliveries.
• Coordinate outgoing mail, courier services, and shipments.
• Maintain office supplies and monitor inventory levels.
• Place approved supply orders while monitoring costs and established budgets.
• Maintain conference rooms, common areas, and shared administrative resources.
• Coordinate service requests for office equipment, facilities, and vendors.
• Help maintain a professional and organized corporate office environment.

• Schedule and coordinate meetings for leadership and corporate departments.
• Reserve meeting spaces and coordinate virtual meeting links.
• Prepare agendas, materials, presentations, and other meeting resources.
• Coordinate food, supplies, and logistics for meetings, training sessions, and Company events.
• Assist with employee meetings, corporate events, training programs, and engagement initiatives.
• Prepare professional emails, letters, notices, memos, and internal communications.
• Maintain contact lists, directories, distribution lists, and shared calendars.
• Proofread materials for accuracy, consistency, formatting, and professionalism.
• Maintain organized corporate records, forms, contracts, and administrative files.
• Scan, upload, organize, archive, and retrieve documents.
• Ensure documents are properly named, stored, and accessible to authorized employees.
• Assist with document retention and recordkeeping procedures.
• Receive and route invoices for approval and processing.
• Assist with…