Clinical Admissions Coordinator

Position: Clinical Admissions Coordinator

Location: Bel Aire, KS

Job : 2704

# of Openings: 0

Clinical Admissions Coordinator

Location: Bel Aire, KS 67226

This position is the primary contact for individuals inquiring about patient/resident placement opportunities and supports the Director of Marketing with incoming admissions to skilled nursing by completing preadmission and admission activities for patient/residents.

• Reviews and analyzes hospital and community referrals to determine whether the facility can safely and compliantly meet identified clinical needs, in coordination with nursing leadership.
• Conducts comprehensive clinical review of referral documentation, including hospital records, physician notes, therapy evaluations, medication lists, labs, and diagnostics.
• Determines clinical appropriateness for admission based on current condition, acuity, skilled nursing needs, and facility capabilities.
• Identifies and evaluates high-risk clinical conditions (e.g., wounds, IV therapy, behavioral concerns, infection and isolation risks) requiring licensed nursing assessment.
• Reviews medication regimens for safety and feasibility of administration within the facility prior to admission.
• Completes preadmission screening for skilled referrals, including review of insurance authorization, payer requirements, and required background or regulatory screenings.
• Facilitates the admission process, including Electronic Medical Record (EMR) data entry and internal tracking and notification systems.
• Communicates admission details and clinical considerations to all relevant departments prior to resident arrival.
• Coordinates with maintenance and housekeeping to ensure rooms are appropriately prepared and required equipment is available and functioning.
• Professionally responds to inquiries from patients/residents and families regarding admission criteria, clinical requirements, and required documentation.
• Conducts new patient/resident welcome visits and post-discharge follow-up surveys to support quality improvement and satisfaction.
• Schedules and conducts facility tours for prospective patients/residents and families.
• Tracks inquiries and leads throughout the admissions process and maintains ongoing communication with referral sources.
• Hosts and participates in relationship-building and lead generating events on campus.
• Assists with offsite marketing efforts and patient/resident visits as needed.
• Works collaboratively with the Director of Marketing to track and manage skilled nursing leads.
• Assists with the completion of admission assessments as needed.
• Performs other duties as assigned.

N/A

• Bachelor’s degree in nursing, healthcare administration, public health, aging studies, marketing, or related field required.
• Experience in healthcare related sales or similar experience preferred.

• Licensed Practical Nurse (LPN) or Registered Nurse (RN) licensure required.

• Must possess strong collaborative, interpersonal, organizational, multi-tasking, verbal, and written communication skills, and a desire to create a high-performance, effective team that produces consistent, measurable results.
• Must demonstrate on an ongoing basis the ability to develop and maintain good working relationships with co-workers and ministry leadership.
• Must be self-motivated and excel in time management.
• Proficiency with Microsoft Office is required.

Catholic Care Center fully embraces a culture of hospitality. To that end, we include the following hospitality promises as a guide for our interpersonal interactions with residents, co-workers, and guests:

• We greet residents, employees and guests warmly, by name and with a smile.
• We treat everyone with courteous respect.
• We strive to anticipate resident, employee and guest needs and act accordingly.
• We listen and respond enthusiastically in a timely manner.
• We hold ourselves and one another accountable.
• We embrace and value our differences.
• We make residents, employees and guests feel important.
• We ask "Is there anything else I can do for you?"
• We maintain high levels of professionalism, both in conduct and appearance, at all times.
• We pay attention to details.

Catholic Care Center employees are expected to promote a healthy community culture for all residents and employees. This is a whole-person approach to health and wellness which includes eight…