Case Administrator - Eastern Hampshire District Court

Position: Case Administrator I - Eastern Hampshire District Court
Case Administrator I - Eastern Hampshire District Court

Job no: 500983
Work type: Full-time
Location: Belchertown
Categories: Clerical/Entry Level

Official Title: Court Operations Supervisor - Eastern Hampshire District Court

Pay Grade: Grade 20S

Salary Range: 20S Entry Level Pay $82,699.50 to Pay Range Maximum $

Starting Pay: $82,699.50

Salary Notes: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all.

The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system.

Organizational Profile:

https://(Use the "Apply for this Job" box below).-court

Notes:

Position Summary: Assists and supports the oversight and supervision of Local 6 office staff and the business operations of the Clerk's/Register's/Recorder's office or a Probation Office. Responsibilities may include supporting the office's hiring processes, making work assignments, implementation of policies and procedures, collecting departmental metrics, ongoing training, communications, participating in clerical unit employee evaluations, and gathering information in investigations of misconduct at the direction of the Department Head.

Supervision Received: Works under the direction of their Department Head.

Essential Functions and Responsibilities:

• Within the clerical unit, supervises and manages work activities, including office supervision and management, conducting performance evaluations, providing guidance, implementation of procedures, case management and processing, records management, collection and reporting of statistics and accounting functions.

• May meet with court personnel and other individuals to discuss ways to improve the efficiencies of court sessions and related work within established guidelines.

• Under the direction and oversight of the Department head, ensuring that court staff in a division support the Departmental mission by complying with existing statutes, best practices, and Trial Court policies and procedures.

• Monitors employee performance and conduct for compliance with the Trial Court Personnel Policies and Procedures Manual, local office policies and the Local 6 Collective Bargaining Agreement.

• May participate in the gathering facts related to issues of conduct or performance at the direction of their Department Head. May impose low level discipline such as letters of warning and reprimand (no suspensions) as directed by their Department Head.

• May assist the Department Head with Annual Performance Reviews for Local 6 employees and help draft Action Plans for the professional development and continuous improvement of office personnel at the direction of the Department Head.

• May participate in the hiring and promotion process for clerical staff within their office.

• May monitor and approve Time and Attendance for (Local
6) employees and generate and review related reports concerning the use and any possible abuse of paid sick leave by office clerical staff.

• Reports suspected patterns of abuse to their Department Head.

• May coordinate and prepare the annual update of their Office's Internal Control Plan and Risk Assessments for Department Head review (First Justice/Clerk/Register/Recorder/Chief Probation Officer).

• May serve as the court liaison to the Judicial Informational Services Department (JISD) for electronic equipment and software and may perform the duties of the Local User Expert (LUE) for Mass Courts and other information systems specific to their office or department.

• May assist in the implementation, and coordination local training and education…