Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator (X) Belfast, Northern Ireland

Salary: GBP
26,000 – GBP
29,000 per annum

Based in Mallusk, my client is an award‑winning organisation that provides commercial vehicles throughout Northern Ireland. Due to continued growth, they are currently seeking a Business Support Co‑ordinator to join their team.

This is a Full‑time, temporary position with the opportunity of being made permanent thereafter.

Working hours:

Mon – Thurs 9am – 5:15pm & Fri 9am – 5pm.

Job Role:

As a Business Support Co‑ordinator, you will be responsible for working and engaging with internal stakeholders, partners and suppliers ensuring high levels of service and support.

• Previous administration experience, preferably gained from a banking/motor industry background (though not essential).
• Demonstrable experience of meeting deadlines.
• IT proficiency with the use of Microsoft tools and applications.
• Excellent communication skills both written and verbal – able to communicate with stakeholders at all levels.
• Strong organisational, time‑management and planning skills and good attention to detail.
• Ability to work on your own initiative as well as part of a team.
• Ability to manage and prioritise a busy workload.

• Oversee the process of a vehicle order until delivery.
• Complete finance proposals and liaise with our panel of funders, creating or requesting finance documents for the appropriate funder.
• Oversee the return vehicles for each Business Development Manager and request extensions or arrange uplifts.
• Check the completion of finance documents before any vehicle delivery is arranged.
• Liaise with customers and suppliers on availability and the delivery of vehicles.
• Process deals for pay‑out once delivered.
• Provide administrative support to other departments/internal stakeholders within the business, including the monthly V11, V5 checks and vehicle hire.
• Run various reports for the Business Development Managers.
• Be the point of contact for customers while their account manager is out of the office or on leave.
• Provide reception cover, mainly covering tea and lunch breaks, per a rota for all administrative personnel.
• Complete any other administrative activities as specified by the manager.