HR Administrator

HR Administrator (X) Belfast, Northern Ireland

Salary: GBP
27000 - GBP
30000 per annum

This is a Full-Time, Fixed Term Contract for 6 months

Working hours:

37.5 hours per week.

My client is a leading and well-established organisation based in Belfast. They are currently seeking a HR Assistant to join their team.

You will be responsible for providing administrative support to the Head of HR, executive staff and Conveners for the delivery of the agreed work programme for the Councils and Commissions supported by the HR Department.

• Previous HR Assistant/Admin experience within a similar role
• IT proficient with the use of IT packages – to include Microsoft Office
• Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels
• Ability to manage and prioritise a busy workload
• Ability to work on your own initiative as well as part of a team
• Adhere to confidentiality at all times

• Place agreed advertisements for job vacancies, both internally and externally
• Provide administrative support during recruitment exercises, e.g. shortlisting and interview files
• Provide practical support during recruitment exercises as required
• Assist with pre-employment checks (references, , pre-employment medicals)
• To prepare offer letters and contractual documentation as required
• Carry out the full range of administrative duties, including practical support for meetings, interviews and other events
• Provide an efficient administrative service
• Oversee the receipt, distribution, recording and dispatch mail
• Monitor the HR email account, responding to or forwarding messages as required
• Manage stock of office supplies, ordering replacements as necessary
• Assist with general office duties, callers and visitors, dealing with enquiries where appropriate
• Input data onto the departmental databases as required
• To assist in co-ordinating and supporting witness involvement in investigatory and formal meetings and to provide other practical and administrative support as required (minute taking)
• Provide hospitality for meetings and events
• Record and process medical certificates
• Monitor absence levels and ensure senior HR staff are notified if line managers have not taken appropriate action to address ‘trigger points’
• Manage HR file store, archiving and disposing of files which are no longer required in a safe manner in line with Data Protection Regulations
• Undertake training required for the efficient performance of the duties
• Contribute to overall departmental effectiveness
• Perform any other duties deemed appropriate by the Head of HR