Administration Team Leader

We're looking for an Administration Team Leader to join our onsite team in Belfast, United  this role, you will lead administrative and facilities operations, ensuring the smooth running of our Belfast office and, remotely, our other offices across the UK and Ireland. You will manage all aspects of office services, property and vendor management, health and safety compliance and continuous improvement initiatives.

You will supervise both local staff and a remote administrative team, supporting senior stakeholders and ensuring our offices operate effectively, safely and sustainably.

Responsibilities Oversee and coordinate all administrative operations within the Belfast office to maintain efficiency and compliance

Supervise and support a remote team of administrative professionals ensuring productivity and alignment with organisational objectives

Develop and implement office policies and procedures to optimise workflows and enhance service delivery

Manage vendor relationships, office procurement and contract administration to ensure timely and cost-effective supply of resources

Prepare, review and maintain internal reports and documentation according to corporate standards

Organise and coordinate meetings, internal events and executive schedules to support local leadership

Act as a liaison between different departments and provide solutions for administrative and operational challenges

Monitor adherence to internal compliance policies and support audit readiness for administrative processes

Handle confidential information with integrity and strict discretion in line with corporate standards

Identify and implement continuous improvement initiatives to enhance administrative efficiency and team performance

Requirements

At least 7+ years of experience in administrative or operational roles with 3+ years in a leadership capacity

Demonstrated ability to lead and supervise remote teams effectively

Strong knowledge of office management processes, procurement and contract administration

Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment

High level of proficiency in MS Office tools and familiarity with enterprise systems such as SAPStrong problem-solving skills and ability to implement process improvements

Exceptional communication, interpersonal and stakeholder management skills

Proven experience in handling sensitive information with discretion and professionalism

Ability to work fully onsite and manage collaboration across distributed teams

We offerEPAM Employee Stock Purchase Plan (ESPP)
Protection benefits including life assurance, income protection and critical illness cover

Private medical insurance and dental care Employee Assistance Program Competitive group pension plan Cycle scheme, Techscheme and season ticket loans

Various perks such as free Wednesday lunch in-office, on-site massages and regular social events

Learning and development opportunities including in-house training and coaching, professional certifications, and courses

If otherwise eligible, participation in the discretionary annual bonus program

If otherwise eligible and hired into a qualifying level, participation in the discretionary Long-Term Incentive (LTI) Program
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