Office manager; part-time

Eezee is looking for a
part-time Office Manager
to ensure the smooth day-to-day operation of its offices and to support teams in their operational activities.

You hold a central role in the internal organisation and ensure the company’s operational efficiency on a daily basis.

As an Office Manager , you are responsible for the company’s day-to-day operational functioning. You work across a broad and transversal scope, in close collaboration with internal teams and external partners, ensuring that the organisation remains smooth, structured, and reliable.

The position is part-time , based on 4 hours per day, ideally every morning , from Monday to Friday, with an on-site presence in Wavre and Leuven.

A degree of flexibility is expected, particularly during internal events. In this context, working hours may occasionally be adjusted (afternoon or evening presence, with time off in return).

As an Office Manager, you operate within an operational and organisational scope, with the objective of ensuring the company runs smoothly on a daily basis. The role is cross‑functional , involving interaction with all teams, and covers office organisation as well as logistical and administrative support related to internal activities.

• Organisation and management of the offices (Wavre and Leuven): daily logistics, coordination of service providers, follow‑up of equipment, contracts, and team comfort.
• Management of administrative flows related to internal activities: supplier invoices, expenses, professional cards, and related administrative follow‑up.
• Management of the vehicle fleet , fuel cards, and the mobility budget, in coordination with dedicated tools and partners.
• Organisation and logistical coordination of internal events and team buildings, with occasional collaboration with the marketing team.
• Reception of clients and visitors, as well as management of general contact channels (telephone, call centre, info@ mailbox).
• Logistical support for onboarding new employees (welcome, office setup, access).
• Contribution to the continuous improvement of internal organisation, by proposing pragmatic optimisations aligned with operational realities.

You have at least 5 years of professional experience in a similar role or in a transversal administrative / operational function, ideally within an SME environment.

You are recognised for your strong organisational skills, reliability, and ability to manage multiple topics simultaneously with method and pragmatism. You are able to work autonomously, anticipate needs, and move things forward without constant supervision.

• A structured, organised, and proactive person, able to manage a varied scope of responsibilities.
• Clear and professional communication skills, both written and verbal.
• The ability to demonstrate flexibility, particularly during internal events or busier periods.
• Ease in an operational environment, with a strong focus on making sure “everything runs smoothly”.

• French is mandatory;
  Dutch or English is required.
• Knowledge of HR, administrative, or accounting environments is an asset.
• Strong command of Word, Excel, and PowerPoint.
• Knowledge of Odoo is a plus, but not required (training will be provided).

• A permanent part‑time contract (4 hours/day, ideally in the morning).
• An attractive compensation package, including a competitive salary, meal vouchers (€10/day), eco‑vouchers, hospitalisation insurance, as well as a laptop and professional mobile phone.
• A 100% on‑site position, with offices in Wavre and Leuven.
• A central and structuring role, with real autonomy in daily organisation.
• A professional, stable, and human work environment, within a growing company.
• Smart flexibility, particularly around internal events, with adjusted schedules and time off in return.
• Odoo training provided upon arrival.
• Growth opportunities, depending on the evolution of the role and the company.
• Start date:
  
  as soon as possible.

« Alone we go faster, together we go further »

At Eezee,
people and added value are at the heart of every project. For us, a successful…