Administrative Assistant, Purchasing

Our subsidiary, Gezel every day to deliver robust HVAC solutions for its customers. They do this with skilled professionals on-site and smart support behind the scenes. To further support their growth, they are looking for an administrative buyer who can help make a difference.

You will be based at Gezel in Buggenhout and will work closely with the purchasing team. In addition, you will assist the accounting department with administrative follow‑up tasks.

In this role, the focus is clearly on purchasing and follow‑up. Together with your colleagues, you will ensure that all administrative details are in order, that processes run smoothly and on time, and that follow‑up with construction sites, suppliers, and colleagues is handled efficiently. Your main responsibilities:

Purchasing & Administration (approx. 70%)

• Processing orders from the inbox
• Creating and tracking purchase orders (POs)
• Processing and verifying order confirmations
• Daily contact with suppliers
• Tracking orders to and from the shipyard
• Working with two ERP systems (experience with D365 and/or Handsoft is a plus)
• Comprehensive administrative support for the purchasing team

Accounting support (approx. 30%)

• Processing purchase invoices and credit memos
• Record revenue
• Match purchases with purchase orders
• Basic Customer and Vendor Tracking

We’d also really appreciate it if you could share your thoughts on how we can make things smarter, more efficient, or clearer. At Gezel , we Gezel to good ideas, no matter what your role is.

We are looking for an administrative assistant who takes responsibility and is a quick learner.

• You work in a structured, accurate, and punctual manner
• You can work independently, but you also work well as part of a team
• You communicate openly and clearly, and you’re not afraid to be assertive
• You handle confidential information with discretion
• You follow up on cases promptly and consistently
• You have a high school diploma or higher in an administrative, financial, or economic field, or you have relevant experience
• You are digitally savvy (ERP experience is a plus)
• You live in the Buggenhout area (within a 15‑minute drive)

We value potential, a willingness to learn, and common sense more than a perfect resume.

• A permanent full‑time contract
• Competitive compensation package commensurate with your experience
• Group Insurance
• Possibility of bicycle leasing
• Targeted training and continuing education
• A safe, orderly, and professional work environment
• A stable, healthy, and growing company with a family‑like atmosphere
• A team of dedicated colleagues who support one another
• A diverse range of responsibilities with room to grow