Administration Assistant (Junior) CIP M​/W​/X

IOGP Europe is the European voice ofoil & gas production industry: an enabling partner for a low carbon future working with policymakers and members to deliver a policy framework to scale up investments in the EU's transition towards climate neutrality by 2050.IOGP Europe ASBL is the Brussels-based policy arm of
IOGP
and is the centre of its advocacy activity.

IOGP Europe (Non-profit organization)has a20 people team working together in English/French in a dynamic, vibrant, diverse, international and enjoyable environment. The team is organized in 4 areas:

• Policy:
  Energy and Climate/Environment & Sustainable Finance
• Relations with the institutions - outreach;
• Strategy and communications
• Administrative support

We are recruiting a motivated, organized and meticulous full-time junior Administration Assistant to join our Admin team and provide comprehensive support in a variety of tasks related to our life together in the office: administration, office support and accounting.

The Administration Assistant joins a close-knit team of 3 people; she/he reports to the Head of Finance and works on a daily basis for the Managing Director Executive Assistant and the Administration Manager.

Key responsibilities
:

Administration and office support (60%)

• Reception/Welcome, contacts with visitors, suppliers, concierge, and help with registrations at internal events
• Set-up/clean-up meeting rooms & cafeteria for internal events and support in organising lunches
• Administrative assistance with punctual enquiries, documentation, maintain stock levels of office stationery and kitchen supplies, brochures; publications subscriptions, suppliers database, ...
• Assist the office withon/off-boarding management (laptops, badges, email, various databases registration, subscriptions updates ...),ad-hoc administrative tasks, planning and unforeseen tasks
• ITC Support in liaison with the external support teams
• Check and test pre-installed equipment before weekly management meetings,hybrid meetings and/or events via Microsoft Teams software
• Provide local light ITC support to the Brussels Team as needs arise

Assist with basic bookkeeping tasks (40%)including:

• Processing staff expense reports and check match with bank statements (SRXP software)
• collecting missing invoices and receipts
• Assist in processing daily the accounting email account and potentially prepare payments envelopes

To qualify for this role, you must have:

• A high-school degree or equivalent; recent bachelor's degree in office management is not mandatory but is an advantage;
• Fluency in French and English;
• Proficiency in Microsoft Office Suite (teams, sharepoint, word, excel).

• All-round flexible attitude and team-playerin afast-paced environment; self-confident,pro-active, forward thinking and solution-oriented mindset;
• Strong administration and organization skills, method and attention to detail are mandatory to deliver on-time quality work;
• Apassion for technology and helping others to get the most out of different tools (apps, Microsoft suite, teams, sharepoint) is an asset;
• Conscientious, sense of responsibility and engagement is sought, rather than experience in a similar role.

• CIP allowance of €1,700 per month + social advantages: ticket restaurant, Mobib monthly subscription pass, telephone plan, laptop, free access to fitness room in the office;
• Very enjoyable international and young team ambience;
• A contract from 6 months to 12 months maximum.

INTERNATIONAL ASSOCIATION OF OIL & GAS PRODUCERS EUROPE