Site Test Coordinator

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Requisition

Location:

Louvain-la-Neuve, BELouvain-la-Neuve, BE

Work regime:
Full-Time

Kind of contract:
Open Ended Contract

IBA is looking for an experienced Site Test Coordinator to drive critical operations between R&D teams and Proton Therapy (PT) sites.

In this role, you will act as a central coordination point for test missions, ensuring efficient planning, alignment of stakeholders, and smooth execution across multiple sites.

1. Operational Leadership & Cross‑Team Coordination

• Act as the central coordination point between R&D and the PT sites used for test missions.
• Serve as the Single Point of Contact (SPOC) for all R&D project testing needs.
• Collaborate closely with Project Managers, Verification Leads, and technical experts to ensure seamless mission preparation.
• Ensure process consistency, quality, and operational efficiency across all missions.

2. Strategic Planning & Prioritization

• Maintain and optimize a centralized planning tool for site availability.
• Negotiate site access (location, duration, conditions) for R&D missions.
• Allocate time slots based on:
  • project priorities,
  • test criticality,
  • technical or logistical constraints.
• Provide mid-term visibility on workload, risks, and bottlenecks.

3. End-to-End Mission Management

Preparation & Feasibility Analysis

• Analyze mission requests submitted by Project Managers:
  • testing objectives,
  • required site/configuration,
  • required tools,
  • technical and human resources.
• Assess feasibility and validate prerequisites:
  • site and resource availability,
  • site validation status,
  • HW/SW/CU configuration,
  • tools readiness.
• Ensure definition of mission success criteria.
• Plan missions using unified templates.
• Organize mission preparation meetings with Project Managers, Verification Leads, Testers, and Remote Support Teams.
• Manage tool/equipment shipments when needed.
• Coordinate travel arrangements for mission teams.
• Ensure creation of communication channels between local team, mission team and remote support.
• During the Mission Coordinate expert support with Project Managers and Verification Leads.
  Ensure close follow-up with daily check-ins.
• Post‑Mission Ensure shift reports are completed using the defined templates.
  Organize a Return of Experience (REX) session with the mission team.
  Consolidate feedback and share key learnings.

4. Continuous Improvement & Process Optimization

• Update mission preparation and shift report templates.
• Gather feedback from site teams and Project Managers.
• Identify and implement high‑impact improvements regarding efficiency, quality, lead times, and cost.
• Support the development of a structured continuous improvement roadmap for R&D test missions.
• Produce and analyze KPIs, including:
  • total mission cost by region (US/EU/RoW) and complexity,
  • mission success rate (criteria to be defined),
  • number of planning-related issues per quarter,
  • additional KPIs to support decision-making.
• Provide clear, actionable reporting to leadership.

• A Master’s degree in Engineering (Business Engineering or equivalent), with a strong interest in a scientific and/or medical environment
• Around 5 years of experience in project management, multi-site coordination, or operational environments
• Strong analytical, organizational, and structuring skills
• Ability to coordinate multiple stakeholders across teams and levels of seniority
• Experience in R&D, industrial, or multi-site environments is a strong asset
• Good understanding of interactions between R&D, Engineering, Proton Therapy centers, Supply Chain, and Logistics
• Ability to make sound operational decisions under constraints

• Results-oriented, autonomous and proactive
• Highly organized, with strong prioritization and time management skills
• A strong communicator in both French and English
• A team player with the ability to work cross-functionally