Program Operations Support

Job Title:

Program Operations Support

Job Category:
Project and Program Management

Time Type:
Full time

Minimum Clearance Required to Start:
None

Employee Type:
Regular

Percentage of

Travel Required:

Up to 10%

Type of Travel:
Local

CACI is seeking a Program Operations Support to join our growing team!

• Coordinate the day‑to‑day rhythm of the program: schedule recurring meetings, publish agendas, capture decisions and actions, and drive follow‑through to closure.
• Maintain the Integrated Master Schedule (IMS) or equivalent timelines; monitor dependencies and milestones; surface risks to scope, schedule, or cost early with clear mitigation plans.
• Keep program artifacts organized and current (plans, registers, logs, trackers, dashboards); ensure version control and a single source of truth in the designated repositories.
• Support procurement tracking in partnership with finance and supply chain; monitor commitments, receipts, and variances.
• Enable cross‑functional coordination (engineering, logistics, QA, supply chain, contracts); remove blockers and ensure teams stay aligned on objectives and deliverables.
• Prepare concise status reports and executive summaries for reviews and stakeholder updates; translate complex information into clear, actionable insights.

• Establish a deliverables calendar and submission workflow (draft, review, approval, release); maintain checklists, templates, and acceptance criteria.
• Coordinate content development with subject matter experts; ensure quality, consistency, and compliance with applicable standards, policies, and contractual requirements.
• Track deliverable readiness, review comments, and dispositions; maintain traceability and audit‑ready records of approvals and versions.
• Manage inbound/outbound document control: naming conventions, metadata, access permissions, and archival to meet program retention needs.
• Support continuous improvement of deliverable processes (cycle time, first‑time‑right rate, review efficiency) through metrics and retrospectives.

• Partner with Global Trade/Compliance to determine export classifications (e.g., EAR/ITAR), licensing needs, provisos, and proviso tracking for all outbound shipments. Align processes to GTCO guidance and internal export compliance practices.
• Prepare and validate shipping documentation
• Drive receiving/inspection readiness, inventory control, and kitting for Canada‑bound lots; resolve exceptions and discrepancies quickly with suppliers and freight forwarders.

• Bachelor’s degree in Business, Engineering, Supply Chain, Operations Management, or related field; equivalent experience considered.
• 3–5+ years in program operations, project coordination, or PMO roles supporting technical or manufacturing/development programs.
• Demonstrated experience managing deliverables/workflows (calendars, templates, reviews, approvals) and maintaining audit‑ready documentation.
• Proficiency with MS Office Suite for preparing executive summaries, briefings, and formal deliverables.
• Strong organization, communication, and stakeholder management skills; proven ability to synthesize complex information into clear actions.
• Ability to handle sensitive documentation and follow controlled processes and permissions; willingness to learn export/import fundamentals in coordination with compliance teams.

• Experience with Integrated Logistics Support (ILS) artifacts and sustainment planning
• Import/Export (EXIM) experience supporting shipments into Canada or other international destinations (preferred; not required).
• Experience with Project Management software (MS Project, Jira, etc.)
• Experience with government contracting
• Hands‑on material handling, receiving/inspection, kitting, and pack‑and‑ship standards
• Certifications (nice to have): PMP, CAPM, PMI‑ACP, or export compliance training.
• Experience with ERP/MRP systems and basic data analysis for operational metrics.

A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a…