Accounts Payable Specialist

About the Role We are seeking a detail-oriented Accounts Payable Specialist to support our accounting team in a fast-paced distribution and import environment. This position will be responsible for day-to-day accounts payable activities, vendor account management, payment processing, maintaining accurate and organized AP records.

The ideal candidate will have accounts payable experience working with overseas vendors, international shipments, and container-related invoices and charges. The candidate should be comfortable coordinating with vendors, freight providers, logistics teams, and internal departments to ensure costs are accurately recorded and paid. The person should have some experience with Accounts Receivable.

Key Responsibilities Review, code, and process vendor invoices accurately

Reconcile vendor statements and resolve invoice or payment discrepancies.

Verify required approvals and supporting documentation before payments are processed.

Prepare and process payments by check, ACH, and wire transfer.

Track upcoming payments and help maintain payment schedules.

Communicate directly with vendors regarding invoices, credits, payments, and account discrepancies.

Maintain vendor records, W-9s, contacts, and supporting AP documentation.

Review and reconcile freight, logistics, and overseas container-related invoices and charges.

Track container, shipment, and import-related costs and ensure supporting documentation is properly maintained.

Coordinate with freight forwarders, logistics providers, overseas vendors, and internal teams regarding billing discrepancies and charges.

Process and track credit memos.

Assist with year-end 1099 preparation.

Support invoice accruals and other AP-related month-end close activities.

Provide Accounts Receivable and general accounting support as needed.
5+ years of Accounts Payable or related accounting experience.

Bachelor's Degree or equivalent experience.

Experience working with overseas vendors, international shipments, containers, freight, or logistics invoices and resolving discrepancies.

Distribution and/or importing experience preferred.

Experience with an ERP system such as Net Suite, SAP, Oracle, or Dynamics preferred.

Proficiency in Excel and Microsoft Office.

Strong attention to detail and organizational skills.

Ability to manage multiple priorities and meet deadlines.

Strong written and verbal communication skills.

Bilingual in Spanish or Chinese – a plus.