Administrative Assistant Job Bellaire area,Texas USA,Administrative/Clerical

Please email your resume to

Job Duties:

Responsible for screening visitors who arrive in the office, answering phone lines, triaging calls for the office (including attorney on-calls for hospitals and clinics), obtaining and distributing the mail, including liens, and other administrative tasks and special projects as assigned by the Chief Legal Officer/Division Director and Deputy Division Directors.
Maintains the calendar for the Chief Legal Officer/Division Director which includes collaboration and coordination with internal and external contacts as well as executive/administrative assistants to schedule conference calls and meetings.
Schedules conference calls and meetings for the Deputy Division Directors and attorneys as requested.
Reserves conference rooms for meetings.
Creates list of files for attorneys and closes files on database.
Saves executed agreements in electronic files.
Prints material and prepares binders for attorneys.
Prepares presentations.
Maintains the Divisions absence calendar.
Maintains sign in sheets and distributes sign in sheets reminders for time submissions.
Determines office supplies needed and orders supplies.
Manages issues with the printers and is responsible for scheduling work orders and maintenance for the printers.
Responsible for IT tickets for general office equipment.
Communicate effectively with vendors/stakeholders.
Performs other duties as assigned.

To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
View / Apply for Jobs
Matching My Jurisdiction