Workplace Manager

About Procare

For over 30 years, Procare Solutions has been dedicated to empowering early childhood educators by providing products and services that enable them to focus on the care, safety and education of children. We recognize the responsibility that comes with nurturing and educating children, which is why our child care management solutions are designed to automate business processes, help ensure safety and compliance, communicate with families and provide educational resources and training to help teachers and children thrive.

Over 40,000 satisfied customers have chosen Procare Solutions as their trusted partner in providing exceptional care for young minds.

A Little About the Role

As a Workplace Manager for our Denver, CO office, you will serve as the operational backbone of our workplace, ensuring it runs smoothly, safely, and efficiently every day. You will own day-to-day office operations, from reconciling expenses and coordinating vendors to leading safety compliance and managing space planning, while partnering closely with HR, IT, and Finance to keep things running
seamlessly. This role requires balancing competing priorities in a fast-paced environment, solving problems that range from facilities issues to event logistics, often with limited lead time. Beyond operations, you will own the end-to-end office experience which includes creating a workplace that employees genuinely want to come into, one that reflects our culture and makes people feel welcomed,
supported, and connected. You will also shape the employee experience, from badge access and onboarding logistics to organizing company events and traditions that build culture and connection. Ultimately, your contributions ensure the office functions efficiently, remains a safe and welcoming environment, and reflects well on the organization as a whole.

What you’ll do:

• Own the end-to-end office experience, championing initiatives that build community, connection, and a strong workplace culture
• Serve as the single point of contact for all office maintenance needs
• Coordinate with office-related vendors to ensure timely, quality service delivery
• Coordinate lease administration and serve as the primary liaison with landlords and property management on building-related matters
• Manage and oversee all visitors entering the office space, ensuring a welcoming and secure experience
• Lead the office safety committee, including organizing meeting minutes and maintaining the emergency action plan
• Administer the activation and deactivation of employee office badges and access credentials
• Serve as the primary point of contact for all office-related communications
• Verify and reconcile all office-related expenses, ensuring accuracy and compliance with company policies
• Track and manage the office budget, including reporting and expense oversight
• Develop office policies and procedures, identifying opportunities for continuous improvement
• Process and review office-related change requests and construction projects
• Participate in and help manage the planning and execution of an office relocation
• Order and maintain inventory of office supplies to ensure adequate stock levels
• Manage incoming and outgoing mail, packages, and courier services
• Maintain a clean, organized, and professional office environment
• Manage seating chart assignments and space planning to optimize the office layout
• Manage employee parking and public transportation pass programs
• Partner with Human Resources to address employee questions and inquiries
• Partner with IT to coordinate conference room audio/visual setup and troubleshooting
• Coordinate and execute office and company events, managing logistics from planning through completion
• Organize and coordinate office lunches and catering needs
• Participa…