Building and Zoning Secretary

Position Summary

Provides clerical and secretarial support to the Health/Housing, Building and Zoning Department as required.

No supervisory or budgetary responsibilities.

• Miscellaneous typing and filing as needed.
• Assist customers in filling out permit applications, calculate fees, enter info into computer and file permit copies with appropriate entity.
• Utilize and work in all necessary computer databases.
• Prepare various bi-monthly, monthly and annual reports pertaining to permit application procedure.
• Schedule inspections for building and plumbing permits.
• Collect fees for sewer tap-ins and inspections.
• Answer telephone; take messages and complaints and inquiries. Route calls or document complaints and handle them according to proper procedures. Greet customers/visitors and direct them to proper office.
• Provide clerical and secretarial support to department.
• Perform data input of various information submitted by Inspectors.
• Print, bind, update and sell ordinances, procedures and checklists to the general public.
• Prepare and type permits.
• Maintain updated lists to ensure accuracy of certain departmental records.
• Coordinate 911 correspondences on changed addresses.
• Maintain records of mobile home inspections and submit documentation to City Clerk’s Office.
• Is responsible for tracking building plan review and maintaining filing system of plans.
• Maintain positive work atmosphere by behaving and communicating in a manner which promotes good working relationships with clients, customers, co-workers, and supervisors.
• Prepares annual report
• Process business license applications and schedules inspections if necessary.
• Perform other duties as assigned.

Skills, Knowledge and Abilities Required Ability to type and perform data input accurately. Ability to utilize a computer terminal and a variety of word processing and specialized software applications. Knowledge of modern office practices, procedures and equipment. Ability to handle cash and make correct changes. Knowledge of business English, spelling, punctuation and commercial arithmetic. Knowledge of the policies, regulations, procedures and functions of the Health/Housing, Building and Zoning Department.

Ability to maintain complex records and files and prepare reports from such records. Ability to communicate effectively with elected officials, other employees and the general public.

Education, Certification and Experience Required Requires high school diploma or equivalent. Requires two years previous clerical or secretarial experience and computer application experience. An equivalent combination of education, training and experience may be considered.