Office Manager​/Administrative Assistant

Office Manager

We are seeking a dependable, organized, and customer-focused Office Manager to oversee the daily administrative operations of our office. This individual will serve as the first point of contact for customers, manage incoming calls and scheduling, provide administrative support, and help ensure the office runs efficiently. The ideal candidate is detail-oriented, self-motivated, and able to manage multiple priorities.

• Manage the day-to-day operations of the office.
• Maintain organized digital and paper filing systems.
• Order and maintain office supplies and equipment.
• Prepare documents, letters, reports, and other correspondence.
• Assist with data entry and record keeping.
• Handle incoming and outgoing mail and deliveries.
• Maintain office calendars and schedules.

• Answer and direct incoming phone calls professionally.
• Greet customers, vendors, and visitors.
• Respond to emails and general customer inquiries.
• Take accurate messages and ensure timely follow-up.
• Provide excellent customer service and represent the company professionally.

• Schedule appointments, meetings, and service calls.
• Coordinate employee and management calendars.
• Confirm appointments with customers.
• Update schedules as changes occur.
• Communicate scheduling changes to staff and customers promptly.

• Assist management with daily administrative tasks.
• Prepare forms, spreadsheets, and reports.
• Maintain customer files and contact information.
• Track and follow up on outstanding administrative items.
• Assist with special projects as assigned.