Cancer Registrar

Overview

Job Title: Cancer Registrar

Req #:

Category: Clerical / Administrative

Status: Full-Time

Shift: Day

Facility: Clara Maass Medical Center

Department: Oncology Data Center

Pay Range: $36.00 - $41.00 per hour

Location: 1 CLARA MAASS DRIVE, BELLEVILLE, NJ 07109

A tumor registrar is a data specialist who collects, analyzes, and manages cancer patient information (history, diagnosis, treatment, outcomes) for hospital and state registries, providing vital data for cancer research, treatment guidelines, and prevention programs to help fight cancer.

They translate complex medical jargon into standardized codes and ensure data quality for reporting to national databases. Cancer registrars work closely with physicians, administrators, researchers, and health care planners to provide support for cancer program development, ensure compliance with reporting standards, and serve as a valuable resource for cancer information with the goal of preventing and controlling cancer.

Required:

• Minimum of an associate degree in any health-related field
• Oncology Data Specialist, ODS, from the National Cancer Registrars Association is required with working knowledge of medical terminology, anatomy, physiology, oncology disease process, coding, and staging.

Preferred:

• 2 years of recent experience as an Oncology Data Specialist ODS in an ACOS-approved facility
• Knowledge of OncoLOG and EPIC

Certifications and Licenses

Required:

• Oncology Data Specialist ODS credential

• Shift;
  Day
• Full-Time, 37.5 Hours Per Week
• Time: 9:00a.m.
  
  - 5:00p.m.

• Performs clinical data abstraction by capturing the complete patient history, diagnosis, staging and treatment information for all patients accessioned into the cancer registry in accordance with the American College of Surgeons Commission on Cancer and the New Jersey State Cancer Registry.
• Familiarized with the different classification systems such as:
  International Classification of Diseases for Oncology, CD-O, AJCC Cancer Staging, Collaborative Staging, Coding, Surveillance of Epidemiology and End Results, SEER, Guidelines, etc.
• Familiarized with the standards and guidelines set forth by the American College of Surgeons, Commission on Cancer standards for an NCI designated program
• Ensures complete and accurate data is collected and maintained for all patients diagnosed and treated at RWJUH and CINJ
• Records pertinent cancer data from the medical records about the patient, the disease, cancer-directed treatment and the disease process from the time of diagnosis until the patient's death
• Demonstrates extensive knowledge of the staging of disease using the AJCC TNM and Collaborative staging systems
• Maintains an Excel spreadsheet of all abstracted cases that are missing treatment information
• Responsible for mailing treatment letters to physicians, hospitals, and patients
• Reviews patient listings from CINJ, Radiation, and Information Systems
• Check patients against the Registry's existing Master Patient Index and compile a suspense list.
• Identifies new patients and classifies them accordingly: analytic, non-analytic, consult, history, etc.
• Identifies patients due to follow-up and mails follow-up letters to physicians, patients, and other contacts
• Assist the Cancer Registry Assistant with extensively utilizing all methods deemed necessary to locate patients who are lost to follow-up
• Attend Tumor Board conferences to record attendance and monitor the use of the TB study group form
• Take minutes at the Cancer Committee meetings
• Demonstrates an ability to communicate effectively and express ideas clearly
• Demonstrates good oral and written communication skills
• Answers telephone and maintains a Request Log form for all telephone calls
• Maintains the confidentiality of all patient, hospital, or physician-related information
• Observes hospital and departmental policies concerning dress code, , internet access, personal telephone calls, and other rules governing conduct while at work
• Observes rules and regulations related to time off, proper notification of absences or tardiness, safety and health hazards
• Maintains certification and participates in local, state, regional…