Personal Executive Assistant

POSITION SUMMARY

The Executive Assistant directly supports the President through a variety of administrative duties, executive projects, and multi-department teams. These responsibilities include managing the executive’s calendars and extensive travel schedules, daily monitoring the executive’s email inbox, directly responding to clients (within prescribed limits) on behalf of the executive, submitting expense reports, designing materials and presentations for meetings, storing digital files in appropriate locations, and more.

He/she will attend the executive’s meetings, record and publish polished notes, communicate meeting action items with appropriate parties, and track action items to ensure completion. At times, the Executive Assistant may be requested to support the executive in personal tasks such as but not limited to ordering coffee and pickup dry cleaning. The position is a direct extension of the executive and carries immense responsibility to represent each executive with poise, professionalism, and a friendly disposition at all times.

To succeed in this role, the Executive Assistant should have excellent time management and remarkable communication skills (written and verbal), as they’ll collaborate with various internal teams to deliver exceptional results on extremely tight deadlines. He/she takes responsibility for the executive's relationships with clients, fostering genuine relationships and inspiring trust in the organization through texts, phone calls, emails, meetings, private coaching sessions, and interactions at events.

The Executive Assistant is highly independent. He/she possesses a sharp attention to detail, an exceptional aptitude for overcoming roadblocks and finding solutions, and the ability to prioritize his/her workload in a fast‑paced and ambiguous environment. The Executive Assistant eagerly seeks answers, is not afraid to teach himself/herself new skills, and manages projects with minimal guidance.

First Direct is a fast-growing marketing firm in Bellevue, Nebraska. We Transform Businesses with the Right Information, Insights, and Solutions to Empower Their Growth and Success. Our Vision is to Remarkable Impact The Growth And Success Of Over 100,000 Businesses. We invest in our employee's personal growth through daily sales and development training through Cardone University Online Training helps employees reach their Personal, Professional and Financial Goals!

We want people on our team who want to work in a professional environment where they can excel at their job and pursue their personal passions and goals! We operate with six core values, both internally and with our clients. They are:
Disciplined, Inspirational, Accountable, Transparent, Aligned, Results Oriented.

• Ensure all administrative responsibilities (as detailed above) are fully executed with the utmost attention to detail, efficiency, and within deadlines.
• Executive expense reporting.
• Represent the executives and First Direct with a high level of professionalism, friendliness, maturity, and customer service in every interaction (internal and external), fostering genuine relationships and inspiring trust in the organization.
• Guard each executives’ time and access as a gatekeeper, determining which meeting requests to approve or deny— in alignment with the executives’ priorities and the organization’s goals.
• Liaison between all departments and at all levels within the organization, tracking any outstanding action items to completion and confidently moving projects forward.
• Display superior cross‑functional collaboration skills: analytical mindset, resourcefulness, team orientation, clear communication.
• Leverage Zoho CRM, Project Management, Office
  365, and other technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed.
• Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals.
• Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities.
• Inform the administrative team lead and executives of any…