Event Planner; Part-Time

Title

Hourly Event Planner (Part-Time)

Office of the Provost

Associate Provost and Chief of Staff

We are seeking a creative, detail-oriented, and highly organized Part-Time Event Planner to support the planning and execution of various university events, including commencement, convocation, conferences, receptions, award ceremonies, research showcases, lectures, and luncheons. The ideal candidate will have strong project management skills, an eye for detail, and a passion for creating memorable, well-coordinated experiences for guests.

• Assist in planning, coordinating, and executing in-person events from concept to completion.
• Develop and maintain event timelines, budgets, and checklists.
• Research and secure venues, vendors, and event-related services (catering, audiovisual, décor, entertainment, etc.).
• Coordinate event logistics, including set-up, breakdown, and on-site management.

• Communicate with vendors, sponsors, and partners to ensure event requirements are met.
• Assist with vendor contracts and maintain positive relationships with service providers.

• Assist in developing event promotional materials, invitations, and website content.
• Coordinate event registration and guest communications.
• Ensure brand consistency and professionalism in all event materials.

• Oversee event set-up and troubleshoot any issues that arise.
• Manage event volunteers and assist vendors to ensure smooth operations.
• Greet and engage with attendees to ensure a positive experience.

• Conduct post-event evaluations and prepare reports on event outcomes.
• Maintain organized records of event details, budgets, and vendor information.

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred (or equivalent experience).
• 1–3 years of event planning experience (higher education, preferred).

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

• Excellent organizational and multitasking skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, Google Workspace, and event registration platforms.
• Experience with social media event promotion is a plus.

• Flexibility to work in the office and some evenings/weekends.
• Ability to lift and transport event materials (up to 25 lbs).

$25-$30/hour

Hourly Employees

Non-Exempt

Part time

Hourly

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

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