Bookkeeper​/Administrative Assistant

We are searching for a dynamic and detail‑oriented Bookkeeper / Administrative Assistant to join our team. This role combines the precision of financial record‑keeping with the flexibility of administrative support, ensuring our organization runs smoothly and efficiently.

• Adhere to and help develop a documented system of accounting policies and procedures.
• Monitor the accounting operations, transaction‑processing operations, and policies and procedures.
• Develop professionally by remaining aware of new state and federal regulations, participating in educational opportunities, and reading professional publications.
• Support administrative functions such as managing correspondence, scheduling appointments, and maintaining organized filing systems.
• Generate financial reports, including budgeting summaries and financial statement writing, to inform decision‑making.
• Ensure that all accounts payable are paid timely and all reasonable discounts are taken on invoices.
• Ensure that accounts receivable are collected promptly.
• Update, verify, and maintain financial records.
• Process payroll on time.
• Ensure that monthly bank and credit card reconciliations are completed.
• Ensure that required debt payments (company credit cards, loans, or lines of credit) are paid on a timely basis.
• Develop and maintain an orderly accounting filing system (paper or digital).
• Maintain a system of controls over accounting transactions.
• Work closely with owners, project managers, and office team members.
• Issue timely and complete financial statements.
• Manage the production of the annual budget and forecasts.
• Calculate variances from the budget and report significant issues to ownership.
• Calculate and issue financial and operating metrics.
• Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations.
• Coordinate the preparation and compilation of year‑end reporting, financial statements, and reconciliations for a certified public accountant (CPA) firm, for tax‑return preparation.
• Reconcile all balance‑sheet accounts monthly.
• Manage the company’s audit (if applicable) and tax preparation by coordinating with external professionals as necessary.

• Solid GAAP and financial‑reporting technical skills preferred.
• Proficiency with Quick Books or other accounting software, MS Office Suite, Adobe, Windows, Docu Sign, Google Suite.
• Working knowledge of taxation and corporate structures.
• Proactive approach to problem‑solving and process improvement.
• Ability to thrive in an environment of change and growth.
• Forecasting and solid analysis skills.
• Strong written and verbal communication skills.
• Auditing, accounting, and corporate financing.