Director of Staffing

Staffing Coordinator (CNA REQUIRED)

Job Title: Staffing Coordinator

Location: Holmes Lake Rehab

Department: Nursing

Reports to: DON

Position Type: Full‑time

Shifts Available: 8 a.m. – 5 p.m. with on‑call flexibility

We are seeking a highly organized and motivated Staffing Coordinator/Scheduler to join our team. The role is responsible for coordinating and maintaining nursing staff schedules to ensure our residents receive the best care possible, managing staffing needs, tracking attendance, and ensuring proper coverage for all shifts.

Office setting within a skilled nursing facility.

• Develop schedules based on patient census, acuity, and staffing needs, ensuring adequate coverage for all shifts and adjusting schedules as needed for absences, leaves, or unexpected events.
• Ensure adequate and appropriate staffing levels to meet resident care needs.
• Complete staff orientation and competencies as needed.
• Create and maintain schedules, coordinate with HR on staffing needs, assist with recruitment and onboarding, and maintain accurate records related to timekeeping and leave.
• Find replacement staff for sick leave, vacation, or other absences, and ensure appropriate coverage for all shifts.
• Regularly review census, admissions, and discharges to ensure sufficient staff are available to meet the residents’ needs.
• Advise on staffing needs by working with HR to identify and address staffing gaps, ensuring proper resource allocation through daily staffing reconciliation.
• Assist with recruiting by posting job openings, reviewing resumes, conducting initial screenings, and collaborating with hiring managers during weekly labor meetings.
• Help with the onboarding process, including orientation, training, and ensuring new nursing staff have the necessary resources to succeed.
• Adhere to all relevant federal and state regulations regarding staffing, patient care, and employee records.

• Provide C.N.A./C.M.A. backup to floors as needed to fill shift.
• Maintain clear and consistent communication with staff, management, and other healthcare professionals.
• Address staffing‑related issues or challenges in a timely and effective manner.
• Work closely with nurses, physicians, and other healthcare providers to ensure optimal resident care.

• Adhere to predetermined work dates and times.
• Attend monthly mandatory in‑services.
• Complete assignments in a timely manner as assigned.
• Work cooperatively with other employees.
• Maintain a consistently professional appearance.

• Active on state Nurse Aide Registry required.
• Active on state Medication Aide Registry preferred.
• CPR highly recommended.
• Experience in healthcare, particularly in staffing or scheduling, is highly valued.
• Familiarity with the regulations and practices of skilled nursing facilities is a plus.

• Medical
• Dental
• Vision
• 401(k)
• PTO: vacation, holiday, sick leave