Assistant Director of Facilities

Position Summary

The Assistant Director of Facilities is responsible for providing oversight and leadership for day-to-day facilities operations and project management, maintaining staffing and vendor scheduling and recordkeeping, ensuring consistent performance standards and workplace safety, overseeing building automation systems and maintenance management programs, managing teams to maintain safe, functional and sustainable learning environments, complying with federal, state and local regulations, and collaborating in developing strategic planning and budgeting.

Oversees daily activities for maintenance, construction, groundskeeping, custodial services and work process documentation; develops and implements effective and efficient protocols to ensure quality outcomes and timely work completion; provides leadership and supervision of facilities team members, participates in the hiring process, mentoring, professional development and performance evaluations.

Manages the operation, maintenance, repair and installation of centralized and decentralized heating and cooling, solar, well water and wastewater systems; mentors staff on expectations and standards; evaluates work procedures, tool usage and equipment operation to minimize inefficiencies and avoid potential hazards; ensures preventative and corrective action work orders are effectively utilized and updated as conditions warrant.

Collaborates with faculty and staff on work order and construction activity scheduling and progress updates; responsive to urgent needs within scope of authority; keeps supervisors informed and seeks guidance as required.

Participates in construction project design and planning; reviews construction drawings to determine work scope, equipment and material needs, and collaborates with stakeholders; coordinates and executes in-house construction activities and contracted services; uses project management software to manage workflow, material procurement and costs; complies with federal, state and local building, environmental and safety regulations.

Supervises all facilities control and monitoring systems, including heating and cooling, lighting, electronic access, elevator, emergency power, well water, wastewater and irrigation control systems; performs assessments, identifies potential issues based on historical preventative and corrective maintenance records; develops and recommends protocols for energy and resource conservation.

Aids in the development and maintenance of technical and engineering documents, drawings and construction specifications; establishes and communicates consistent performance standards, facilities infrastructure and workplace safety; makes recommendations to standardize, modernize and replace equipment.

Responds to emergency calls, tasks and work orders as required.

Performs other related duties as assigned.

Employees are expected to accomplish assigned duties efficiently, effectively and competently, striving for improvement and excellence. Employees must understand the comprehensive role of the community college and cooperate with students, faculty, staff and the public, following all college policies, rules, regulations and guidelines as they relate to this position.

• Bachelor’s degree in Construction Management, Engineering, Applied Science or related field from an accredited institution recognized by the U.S. Department of Education.
• Five (5) years of experience in facilities management, including at least two years in a supervisory role.
• Two (2) years of experience in project management and database software.
• Valid state-issued driver’s license and a driving record satisfactory for coverage under the college’s motor vehicle insurance policy.
• Additional formal training, school or certifications are a plus.
• Preference may be given to individuals who can communicate in Spanish and English, verbally and in writing.
• An equivalent combination of education and/or experience may be considered if comparable knowledge, skills and abilities have been achieved.

• Knowledge of and ability to…