Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for the financial processing of accounts payable transactions for Seattle Humane. They are accountable for processing accounts payable invoices and vendor payments, reconciling vendor statements and monthly employee credit card activity, other account reconciliations as required, and filing all appropriate paperwork. He/she assists the Finance Director, Senior and Staff Accountant with accomplishing department goals, and supports the mission, goals, and philosophy of Seattle Humane.

• Processes accounts payable in an accurate and timely manner
  • Invoices, statements and credit memos applied and paid appropriately.
• Maintains communication and vendor relationships by engaging in correspondence and ensuring that invoices are paid promptly.
• Maintains an up-to-date database of vendors in accounting software.
• Verifies that policies and procedures for ordering and purchase orders are being followed.
  • Processing and reconciling of monthly credit‑card activity by department for review, coding and approval for import into accounting system.
  • Informs supervisors of employee errors in a timely manner.
• Participates in the preparation of monthly reports and other data as requested by the Finance Director or Senior Accountant.
• Assists with annual fixed‑asset review for the end of fiscal year in March.
• Maintains appropriate files and records for the division; adheres to the files and records retention policy and procedures.
• Cooperates with outside audit firm during their review of Seattle Humane’s financial records and procedures
  • Helps in the preparation of materials requested by the auditors and submits prior to their deadline.
  • Helps in the implementation of board‑approved recommendations from the audit report.
• Participates in appropriate meetings.
• Helps to accomplish the workplan by the assigned deadlines.

• Creates projects or opportunities for increased volunteer assistance in the division.
• Helps organize, sort, and deliver correspondence (digital and physical) to the appropriate parties.
• Responds to staff requests for assistance with accounting matters.
• Cross‑trains with other members of the department to increase organizational knowledge and efficiency.
• Assists with volunteer and staff training as requested.
• Other duties as assigned.

None

• Daily verbal and written communication with co‑workers through meetings, direct contact, telephone, memos or mail.
• Occasional communication with Seattle Humane clients and/or donors by telephone or mail.
• Occasional communication with vendors, lenders, agents from contracting agencies, or veterinarians by telephone or mail.

Recurring duties on a daily basis with diverse work during specific times of the year. Medium degree of formal policies and procedures exist to guide the work. Must be able to coordinate several tasks within a day and utilize a high degree of independent judgment to accomplish work assignments or requests.

• Working knowledge of computers, including data input, accounting, Excel, Adobe, video conferencing and word‑processing.
• Excellent oral communication skills, good writing skills and the ability to listen effectively.
• Understanding of general accounting theory, wage and labor law, and non‑profit regulations.
• Ability to read bank statements and balance statements is beneficial.
• Ability to work independently and be self‑directed.
• Minimum 1‑year administrative experience.
• Excellent grammatical skills and attention to detail.

• A high school graduate or GED equivalent.
• Strong typing skills.

Must be able to sit for long periods of time. Must be able to lift 30 pounds when moving records or files. Needs the ability to maintain concentration despite interruptions. Must be able to view a computer screen and read files or records. Attention to detail is important.

General office environment. Potential hazards include exposure to eye and back strain. Equipment used: multi‑lined telephone, copiers/scanners, fax…