Payroll Administrator

This position is based on‑site in the Greater Seattle Area.

Payroll Administrator
, will play a critical role in ensuring employees are paid accurately and on time. The role oversees semi‑monthly payroll processing, maintains timekeeping records, resolves payroll discrepancies, and partners with HR and Finance to support a seamless payroll experience across Sono Bello’s nationwide network of clinics and corporate teams.

• Enter, maintain, and/or process information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, garnishments, final pay calculations, new hire calculations, timesheet exceptions and other payroll information.
• Ensure proper processing of payroll deductions for statutory taxes, benefits, and other deductions.
• Ensure payroll processing is in compliance with local, state, and federal laws and adheres to company policy and procedures.
• Create payroll journal entry for accounting upload.
• Issue off‑cycle checks for final termination pay and other off‑cycle payments as required.
• Submit and reconcile HSA deposits with third‑party vendor.
• Manage payroll inbox and resolve payroll inquiries.
• Set up and run various reports as required.
• Update payroll procedures documents.
• Continuously assess and improve payroll processes and procedures to enhance efficiency and accuracy. Implement best practices to streamline workflow.
• Lead, support and assist with special projects, optimization initiatives, system implementations, and ad hoc analyses.
• Perform other duties as assigned.

• Associate’s or Bachelor’s degree in accounting or related field of study.
• Minimum two years’ experience with multi‑state end‑to‑end payroll processing in a large organization.
• Experience with UKG and/or ADP.
• Intermediate to advanced level Excel skills using data filtering, tables, and VLOOKUP.

There are no supervisory responsibilities.

• Excellent organizational skills and attention to detail.
• Strong ability to maintain confidentiality.
• Ability to multi‑task and meet strict deadlines.
• Strong communication skills.
• Critical thinking and problem‑solving skills.

This is a non‑exempt position with an hourly range of $37.00 – $40.85, depending on experience.

• Medical, Dental, Vision, Life Insurance
• 401(k) with match, EAP, PTO, and paid holidays

Pay may vary by location, and actual compensation depends on factors like qualifications, experience, skills, and business needs.

Full‑time employees may also receive benefits such as incentives, equity, health coverage, 401(k) matching, paid time off, and parental leave.

Benefits Package includes Medical, Dental, Vision, Life Insurance, 401(k), EAP, PTO, and Paid Holidays. Benefits eligibility may vary based on employment status.