Administrative Assistant

We are currently seeking an Administrative Assistant to support our Senior Staff & Mid-Management, all reporting to the senior Managing Director. This position will report to two managers.

Use your administrative and organizational skills to provide general administrative support to the two managers. You will work closely with all three managers and senior staff plus interaction with internal and external customers. Contribute to a team of highly committed professionals whos organizational and communication skills ensure smooth travel planning, calendar coordination, meeting planning and other administrative business processes.

• Manage calendars
• Plan complex travel
• Interact with internal and external customers
• Process expense reports and invoices
• Manage supplies and other indirect purchases
• Share information with other admin assistants

• High School Diploma
• 3+ years of experience in an administrative capacity supporting Senior Staff with travel planning, calendar coordination
• 3+ years of experience working with Microsoft suite, including Word, Excel, PowerPoint, Sales Force and Outlook

• Knowledge of SAP and Sales Force
• Ability to easily and effectively juggle many priorities and competing demands
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Ability to focus on important information and identify key details.
• Professional and courteous communication
• Strong organizational skills
• Excellent computer literacy in a variety of Microsoft and web based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines