Executive Assistant, Finance

TITLE:
Executive Assistant, Finance

LOCATION:
Required on-site in Bellevue, WA, USA

Terra Power is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, Terra Power originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world.

They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. Terra Power’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

Terra Power is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. Terra Power is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

In addition, as a federal contractor, Terra Power has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.

Executive Assistant, Finance

Terra Power is seeking a highly talented and motivated candidate for the position of Executive Assistant, Finance. This position will report to the Vice President of Finance. The position will provide direct administrative support by managing complex calendars, preparing agendas, working on materials for presentations, documents, spreadsheets, logs/databases, tracking action items, performing basic data entry tasks for finance, making travel arrangements, developing solutions to challenging tasks and providing recommendations to support the productivity of the team.

Responsibilities

• Provide administrative support for Finance, PMO and Senior Level leadership for meetings, conferences, teleconferences, prioritizing functions, and appointments - ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly, and following Terra Power Facility Access Procedures. Meetings in our office or laboratories will require extensive pre-planning to ensure compliance standards and facilities needs are met
• Assist with data entry and analysis, including accounts payable invoice processing for Finance and PMO.
• Prepare meeting agendas, record and track action items, take meeting minutes, and maintain organized filing and retrieval systems.
• Support Finance, PMO, and Senior Leadership in creating, editing, and proofreading presentations, reports, and documents (Word, PowerPoint, Excel) to ensure accuracy and professionalism.
• Serve as liaison between internal and external stakeholders, facilitating communication, event planning, information distribution, and meeting coordination.
• Provide daily administrative support to Senior Leadership, managing internal/external requests and interdepartmental communications. Enter purchase requisitions for Finance and PMO.
• Coordinate and book travel for Senior Leadership; prepare and process expense reports.
• Manage confidential communications and information with discretion.
• Provide administrative support for board meeting preparation as needed.
• Collaborate with the administrative team, offer backup support across departments, and ensure compliance with visitor access and security…