Senior Office Coordinator

About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

We have an exciting opportunity for a Senior Office Coordinator to join Armada’s Bellevue office. This role is ideal for someone who takes pride in operational excellence and enjoys being a visible, trusted partner to employees, leaders, and visitors.

The Senior Office Coordinator supports the efficient operation of the assigned location [typically Bellevue, WA] while serving as a key point of coordination with both internal and external partners. This role combines hands-on execution with the ability to identify improvements and influence office operations over time.

Location: This role is office-based at our Bellevue, Washington office.

• Serve as the professional, welcoming first point of contact for all visitors and guests.
• Coordinate daily visitor schedules, office reservations, and access card distribution.
• Send daily notifications of important scheduled visitors and ensure all spaces are prepared in advance.
• Maintain a strong working knowledge of office staff, leadership schedules, space availability, and building procedures.
• Manage guest check-in processes in alignment with office policies.
• Partner with a part-time receptionist, when applicable, to ensure consistent front desk coverage and experience.

• Oversee the appearance, functionality, and readiness of common areas, conference rooms, kitchens, and shared spaces.
• Act as the primary point of contact for office vendors, building management, and service providers.
• Submit and track facilities tickets related to temperature, lighting, cleaning, repairs, furniture, and equipment.
• Manage deliveries, shipping, and receiving; ensure packages are distributed to employees.
• Maintain office equipment, supplies, storage areas, and inventory, including snacks, beverages, and kitchen items.
• Serve as emergency and floor monitor coordinator; complete required building trainings.
• Work with Head of Work spaces to develop, document, and improve office systems and workflows to support efficiency and scale.

• Track office spending against established budgets and flag variances or trends.
• Place and manage recurring orders for office supplies, food, and services using approved vendors and platforms.
• Apply foundational budgeting knowledge to support responsible spending and operational planning.

• Assist with coordination of meetings & events, including room setup, catering, supplies, and logistics.
• Manage conference room reservations and calendars.
• Provide A/V support for meetings and video conferences as needed.
• Coordinate weekly breakfast and lunch programs, including vendor management and ordering.
• Plan and execute office culture initiatives, social events, happy hours, and celebrations aligned with office schedules.
• Support internal and external events, including leadership visits, client meetings, and company gatherings.

• Support new hire onboarding by coordinating access, seating, desk setup, and first-day readiness.
• Manage offboarding logistics, including access removal, badge collection, and key retrieval.
• Partner with Human Resources on recruiting support, onboarding, departures, office moves, and employee communications.
• Coordinate with IT and remain current on technology changes; provide basic troubleshooting and on-site support as appropriate.
• Assist with marketing and business development initiatives and materials as needed.

• Manage mail, shipping, and receiving.
• Respond to requests from office members and clients with professionalism and discretion.
• Perform other duties as assigned.

• 3–7 years of…