Office Manager​/Senior Administrative Manager

An Office Manager is responsible for the smooth day-to-day operations of an office, overseeing administrative tasks, managing staff, maintaining facilities, coordinating budgets, and ensuring efficient communication to support the company's overall functions; requiring strong organizational skills, attention to detail, and leadership abilities to prioritize tasks and maintain a positive work environment.

• Managing office supplies and equipment, ordering replacements as needed.
• Maintaining filing systems and document organization.
• Coordinating meeting schedules and agendas, arranging conference rooms.
• Handling incoming and outgoing mail, and managing correspondence.
• Processing invoices and managing office budgets.

• Overseeing administrative staff, assigning tasks, and delegating work.
• Providing training and support to new employees.
• Monitoring performance and addressing employee concerns.

• Coordinating office maintenance and repairs.
• Managing facility services like cleaning, security, and utilities.
• Overseeing office space utilization and layout.

• Acting as a liaison between departments and external vendors.
• Communicating company policies and procedures to staff.
• Handling inquiries from employees and clients.

• Implementing new office systems and procedures.
• Coordinating special events and conferences.
• Managing office-wide projects as needed.

• Organizational
  
  Skills:
  
  Ability to prioritize tasks, manage multiple projects simultaneously, and maintain a structured work environment.
• Leadership
  
  Skills:
  
  Effective communication, ability to motivate and delegate tasks to staff.
• Attention to Detail:
  Meticulous approach to data accuracy and quality control.
• Problem-Solving:
  Identifying issues, analyzing situations, and finding effective solutions.
• Technical Proficiency:
  Knowledge of office software (Microsoft Office Suite), communication platforms, and relevant administrative systems.

• High School Diploma required, Associate's degree or relevant administrative certification preferred.
• Several years of experience in an administrative role, preferably with supervisory responsibilities.

Note: Specific responsibilities may vary depending on the company size, industry, and office structure.