Executive Admin Assistant

Executive Assistant

Job Type: W2, 12-month Contract
Job Location: Bellevue, WA
Work Schedule: Hybrid, 4 days onsite per week

• Fully onsite (Starting April 2026)

Pay Rate: $35 - $37 per hour
Language Requirement: Korean bilingual strongly preferred

The Administrative Assistant will provide comprehensive administrative, clerical, and personal support to executive-level leaders. Responsibilities include coordinating complex calendars, managing domestic and international travel, preparing high-level documents and presentations, handling sensitive information, and serving as a primary communication liaison. The ideal candidate is organized, detail-oriented, proactive, and able to excel in a fast-paced executive environment.

• Manage executive calendars, prioritize meetings, resolve scheduling conflicts, and coordinate all logistics (rooms, AV, meals, materials).
• Maintain detailed itineraries and ensure executives receive timely critical updates.
• Interpret and clarify requests; assist with responses and action items.

• Serve as a key point of contact for internal leadership and external partners with the highest level of professionalism.
• Maintain ongoing communication with executive-level and industry contacts.
• Identify urgent communications requiring executive attention.

• Plan and coordinate domestic and international travel (flights, hotels, transportation, special accommodations).
• Schedule executive leadership meetings, company events, and community functions.
• Arrange VIP visits, including logistics and travel needs.
• Reserve and maintain executive conference rooms, equipment, and materials.

• Prepare presentations, reports, spreadsheets, memos, contracts, and other executive-level documents.
• Establish documentation standards and create reusable templates.
• Gather and format data to support executive communications.

• Process timely and accurate expense reports, including budget allocations.
• Maintain office equipment, supplies, and department inventories.
• Support office operations, department events, and general administrative tasks.
• Assist with resolving basic IT access issues (network, applications, printing).
• Coordinate gestures such as thank-you notes or flowers when appropriate.
• Support special projects or committees as needed.

• Bachelor’s degree preferred, with 8+ years of EA experience supporting VP-level leaders
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong relationship-building skills across all levels of leadership and external partners
• Excellent written and verbal communication skills
• Ability to read, draft, and interpret executive-level documents
• Proven ability to handle confidential information with discretion
• Bilingual in Korean/English strongly preferred

• Bachelor’s degree preferred
• 5–7 years of administrative support experience supporting VP-level executives or higher

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