Executive Assistant, Operations

Executive Assistant, Operations

Location: Bellevue, Washington, United States

Company Overview: Terra Power is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. Founded in 2006 by Bill Gates and a group of visionaries, Terra Power aims to be a world leader in new nuclear technologies while developing innovators and future leaders in the field.

The company's activities in nuclear energy and related sciences are yielding significant innovations in safety and economics of nuclear power, hybrid energy, and medical applications with substantial human health benefits.

Equal Opportunity Statement: Terra Power is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

• Provide direct support to the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff, as well as Executive Assistants on the administrative team.
• Assist executives through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external requests.
• Manage and coordinate executives’ schedules by planning and scheduling meetings, conferences, teleconferences, prioritizing functions, and appointments, ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly.
• Serve as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafting agendas, and scheduling meetings.
• Develop agendas, track and capture action items for pre‑planning meetings and post‑meeting action(s).

• Perform preparation and/or technical editing and proofreading of documents and Power Points.
• Proofread for use of proper trademarks, markings, and templates.
• Proofread for errors and consistency in communications and presentations.
• Support Executive Assistants in ensuring presentations have gone through the Public Release Procedure.
• Assist with prerequisites for adding department training to the Learning Management System (LMS).
• Assist with updates to organization charts.

• Coordinate and book all travel for executives, including completing expense reports.
• Support travel logistics, including travel packets, group travel itineraries, and background information on meeting participants.
• Facilitate quarterly new employee travel training, including updating documents.

• Assist with internal communications.
• Assist in supporting both in‑person and hybrid meetings and events.
• Serve as primary point of contact for executives to handle correspondence, both internal and external communications, including confidential/sensitive items.

• 5 years executive administrative support experience.
• Highly skilled in using various video conference tools, such as Teams and Zoom.
• High proficiency in oral and written communication.
• High proficiency in Microsoft Suite – including Outlook, Word, Excel, Visio, PowerPoint.
• Proficient technical editing.
• Proficiency in Atlassian Tools (Jira and Confluence) a plus.
• Grammatical editing and proofreading skills.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Demonstrate a strong bias for action and anticipate potential needs.
• High level of professionalism and integrity.
• Strong attention to detail and a commitment to accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Ability to problem‑solve and multitask.
• The successful candidate will possess a high degree of trust and integrity, communicate openly, and display respect and a desire to foster teamwork.

Job Functions are physical actions and/or working conditions associated with the…