Administrative Assistant

Job Title: Administrative Assistant
Location:Hybrid– Bellevue, WA (Local Candidates Only)
Employment Type: Full-Time, Contract
Pay rate range: $26 - $35

Position Overview:

System One is seeking a proactive and highly organized Administrative Assistant to support a fast-paced project team leading the development of a cutting-edge advanced manufacturing facility. This role is critical during an aggressive hiring ramp-up and focuses heavily on interview coordination, calendar management, and project support.

The ideal candidate thrives in fast-moving environments, communicates effectively, and demonstrates ownership with minimal oversight. Prior experience supporting recruiting teams or working in regulated industries (engineering, life sciences, or advanced manufacturing) is a strong plus.

Key Responsibilities:

• Coordinate and schedule candidate interviews across multiple stakeholders and time zones

• Manage project team calendars; handle rescheduling and resolve conflicts promptly

• Track interview progress and maintain candidate documentation

• Prepare and distribute meeting agendas, notes, and action items

• Support onboarding logistics for new hires

• Assist with document formatting, version control, and file organization (SharePoint, Teams, etc.)

• Provide light project coordination, including maintaining trackers and summarizing tasks

Required Qualifications:

• 3+ years of experience in administrative, recruiting coordination, or project support roles

• Strong scheduling and calendar management skills across diverse stakeholders

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Familiarity with video conferencing platforms (e.g., Teams, Web Ex)

• Excellent verbal and written communication skills

• Strong grammar, editing, and proofreading ability

• Detail-oriented with strong organizational skills and the ability to multitask

• High level of professionalism, reliability, and integrity

• Comfortable working independently and proactively following up

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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