Executive Assistant to CEO

Position: Executive Assistant to the CEO
Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference. We love what we do, and it shows! We believe everyone deserves to have their best body today and pursue their best life now.

This position is based on site, 5 days a week, 8am- 5pm in the Greater Seattle Area.

Who We Are

Headquartered in Bellevue, WA, Sono Bello is America's number one cosmetic surgery specialist, focused exclusively on advanced body contouring procedures including laser liposuction and excess skin removal. With more than 140 locations across the U.S. and a team of over 150 expert surgeons, we are proud to help thousands of patients achieve life-changing results every year.

At Sono Bello, our success starts with our people. We're committed to creating an environment where talented professionals can grow, make a meaningful impact, and take pride in the work they do every day. Whether you're caring for patients, supporting clinical teams, or driving innovation behind the scenes, your work directly contributes to helping people look and feel their best.

Summary

We are seeking a highly polished, strategically minded Executive Assistant to serve as a trusted partner to our Chief Executive Officer. This role is far more than traditional administrative support - it is a high-impact position that sits at the center of the organization, interfacing with the Board, investors, government officials, and senior leaders across the business. The ideal candidate brings exceptional judgment, discretion, and organizational acuity, and thrives in a fast-paced, high-stakes environment.

This role requires someone who can anticipate needs, act with urgency, and represent the CEO's voice and priorities with professionalism and clarity.

Essential Duties and Responsibilities:

* Strategic Calendar & Priority Management:
Own and optimize the CEO's professional and personal calendar, ensuring prioritization of high-impact engagements with investors, government officials, and internal technical and business leadership teams, including balancing personal commits.

* Executive Communications & Gatekeeping:
Manage a high-volume executive inbox and serve as the primary interface for external stakeholders. Exercise discretion, sound judgment, and clarity in all communications representing the CEO's voice.

* Meeting Preparation & Follow-Through:
Prepare concise, high-quality briefing materials, agendas, and presentations for board meetings, investor engagements, and public appearances. Attend senior leadership meetings, capture decisions and action items, and partner with the CEO to drive follow-through.

* Travel & Logistics:
Coordinate complex professional and overlapping personal travel arrangements, including detailed itineraries and "travel packs" tailored to high-stakes meetings and site visits.

* Operational Coordination:
Partner closely with the CEO and the broader leadership team to drive organizational alignment, track strategic priorities, and continuously improve the company's operating rhythm.

* Special Projects:
Lead discrete, high-priority initiatives encompassing executive events, strategic research, and internal process improvements, including personal logistics, as it aligns or conflicts with business needs.

* Executive Board Support:
Coordinate Executive Board, Officer, and Executive Committee meetings, including preparation of printed and digital agendas, logistical coordination, travel coordination, supporting materials, and maintenance of official records.

* Communications & Relationship Management:
Draft, manage, and oversee executive correspondence for both internal and external audiences, ensuring consistency of tone, accuracy, and brand alignment.

* Administrative Assistant Mentoring:
In recognition that this role is the most senior administrative assistant in the organization, will oversee the admin community and work to build community among the administrative group.

* Cultural Projects:
Will be a key in the coordination of community / culture events (example: All Team Meetings) and pulling the administrative community together to support community events.

Required Skills:

* Exceptional organizational and time management skills with the ability to manage multiple high priority work streams simultaneously

* Outstanding written and verbal communication skills; ability to draft polished executive correspondence and briefing materials

* High degree of emotional intelligence, strong discretion, and professionalism in handling sensitive and highly confidential information

* Strong executive presence and confidence in engaging with C-suite, board members, investors, and government officials

* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint). Ability to…